Shepherd University Charter Bus Services Request for Bid SUDL26-02 2026
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- Jul 28, 2026
- Deadline passed
- Posted
- Jul 14, 2026
- Contract term
- 1 year
- Primary contact
- Debra Langford
- (304) 876-5216
The 30-second brief
Shepherd University is soliciting bids for charter bus services to transport students, athletes, and academic classes from campus to various destinations. The contract term is one year with four optional one-year renewals.
Response Sheet, Background and History, Communication Mechanism, Schedule Flexibility, Qualified Supervision, Drug Test Frequency, Physical Exam Frequency, Fleet Information, Bus Amenities, Bus Spacing Information, Bus Conditions, Service Level Standards, Customer Service and Diversity Training, Customer Complaint mitigation, Travel Planner Assistance, Bus Availability While Traveling, On-Time Scheduling Assurance, On Trip Issues, Trip Information, Established Relationships With Other Carriers, After Hours/Emergency Support, Resource Allocation, Double Coverage, References, Eligible Bidder Information, Proof of Licensing, Driver Retention Rate Table, Gratuity information, Parking Fees and Tolls information, Inclement Weather Policy, Invoicing process, Cancellation Policy, Challenges in Servicing the Institution, Assistance from Shepherd University, Safety Record Information, Pending Violations, Safety Compliance Officer, Bid Pricing for Trips, Optional Bid, Disclosure of Interested Parties to Contract, Non-Collusion Certificate, Purchasing Affidavit, WV-96 Agreement Addendum Form
Price, proof of safety, reliable equipment, conformance to specifications, ability, capacity, skill, character, integrity, reputation, judgment, experience, efficiency
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Summary
Shepherd University is soliciting bids for charter bus services to transport students, athletes, and academic classes from campus to various destinations. The contract term is one year with four optional one-year renewals.
EVALUATION CRITERIA
13- Price
- Proof of safety
- Reliable equipment
- Conformance to specifications
- Ability
- Capacity
- Skill
- Character
- Integrity
- Reputation
- Judgment
- Experience
- Efficiency
REQUIRED DELIVERABLES
43- Response Sheet
- Background and History
- Communication Mechanism
- Schedule Flexibility
- Qualified Supervision
- Drug Test Frequency
- Physical Exam Frequency
- Fleet Information
- Bus Amenities
- Bus Spacing Information
- Bus Conditions
- Service Level Standards
- Customer Service and Diversity Training
- Customer Complaint mitigation
- Travel Planner Assistance
- Bus Availability While Traveling
- On-Time Scheduling Assurance
- On Trip Issues
- Trip Information
- Established Relationships With Other Carriers
- After Hours/Emergency Support
- Resource Allocation
- Double Coverage
- References
- Eligible Bidder Information
- Proof of Licensing
- Driver Retention Rate Table
- Gratuity information
- Parking Fees and Tolls information
- Inclement Weather Policy
- Invoicing process
- Cancellation Policy
- Challenges in Servicing the Institution
- Assistance from Shepherd University
- Safety Record Information
- Pending Violations
- Safety Compliance Officer
- Bid Pricing for Trips
- Optional Bid
- Disclosure of Interested Parties to Contract
- Non-Collusion Certificate
- Purchasing Affidavit
- WV-96 Agreement Addendum Form
REQUIRED ATTACHMENTS
43- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Attachment E
- Attachment F
- Attachment G
- Attachment H
- Attachment I
- Attachment J
- Attachment K
- Attachment L
- Attachment M
- Attachment N
- Attachment O
- Attachment P
- Attachment Q
- Attachment R
- Attachment S
- Attachment T
- Attachment U
- Attachment V
- Attachment W
- Attachment X
- Attachment Y
- Attachment Z
- Attachment AA
- Attachment AB
- Attachment AC
- Attachment AD
- Attachment AE
- Attachment AF
- Attachment AG
- Attachment AH
- Attachment AI
- Attachment AJ
- Attachment AK
- Attachment AL
- Attachment AM
- Attachment AN
- Attachment AO
- Attachment AP
- Attachment AQ
- Submit to
- Shepherd University Procurement Services, 301 N King Street, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443
- Duration
- 60 months
- Scope location
- Shepherdstown, WV
Questions about this BID
How do I respond to this Bid from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, 301 N King Street, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5216. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Response Sheet, Background and History, Communication Mechanism, Schedule Flexibility, Qualified Supervision, Drug Test Frequency, Physical Exam Frequency, Fleet Information, Bus Amenities, Bus Spacing Information, Bus Conditions, Service Level Standards, Customer Service and Diversity Training, Cus. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, proof of safety, reliable equipment, conformance to specifications, ability, capacity, skill, character, integrity, reputation, judgment, experience, efficiency" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D, Attachment E, Attachment F, Attachment G, Attachment H, Attachment I, Attachment J, Attachment K, Attachment L, Attachment M, Attachment N, Atta. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, WV. Review the full solicitation for detailed scope requirements.