Shepherd University - Exclusive Beverage Pouring and Vending Rights Contract - RFP SU27-01 (2026)
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- May 28, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 10 years
- Primary contact
- Debra Langford
- (304) 876-5216
The 30-second brief
Shepherd University invites proposals to establish a contract for exclusive and comprehensive beverage pouring and vending rights, with options for snack vending services across campus in Shepherdstown, WV. The scope includes supplying post-mix soda (BIB), bottled soda, isotonic beverages, cold coffee drinks, bottled water, snacks, candy, pastries, and providing equipment such as post-mix dispensers and glass front vending machines. The contract term is 10 years starting July 1, 2026, with an option to renew for three additional one-year terms. Proposals are due by May 28, 2026, at 4:00 PM EST, with a pre-proposal meeting scheduled for May 12, 2026. Evaluation criteria include Cash Rights, Sports Drink Designation Fee, and Ongoing/Annual Scholarship and Other Cash Support (25%), Product Pricing, Commissions, and Rebates (20%), Vending Partnership (20%), Equipment and Service (10%), and Marketing Proposal, Innovations, and Promotional Support (25%).
Exclusive Beverage Pouring Rights, Beverage Vending Services, Snack Vending Services, Post-Mix Soda, Canned Soda, Bottled Soda and Fruit Drinks, Bottled Isotonic Beverages, Bottled Fruit Drink, Bottled Teas, Bottled Drinking Water, Muscle Milk and Protein Drinks, Starbucks and Energy Drinks, Vending Equipment and Maintenance
Cash Rights, Sports Drink Designation Fee, and Ongoing/Annual Scholarship and Other Cash Support (25%), Product Pricing, Commissions, and Rebates (20%), Vending Partnership (20%), Equipment and Service (10%), Marketing Proposal, Innovations, and Promotional Support (25%)
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Summary
Shepherd University invites proposals to establish a contract for exclusive and comprehensive beverage pouring and vending rights, with options for snack vending services across campus in Shepherdstown, WV. The scope includes supplying post-mix soda (BIB), bottled soda, isotonic beverages, cold coffee drinks, bottled water, snacks, candy, pastries, and providing equipment such as post-mix dispensers and glass front vending machines.
The contract term is 10 years starting July 1, 2026, with an option to renew for three additional one-year terms. Proposals are due by May 28, 2026, at 4:00 PM EST, with a pre-proposal meeting scheduled for May 12, 2026. Evaluation criteria include Cash Rights, Sports Drink Designation Fee, and Ongoing/Annual Scholarship and Other Cash Support (25%), Product Pricing, Commissions, and Rebates (20%), Vending Partnership (20%), Equipment and Service (10%), and Marketing Proposal, Innovations, and Promotional Support (25%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Exclusive Beverage Pouring Rights
- Beverage Vending Services
- Snack Vending Services
- Post-Mix Soda
- Canned Soda
- Bottled Soda and Fruit Drinks
- Bottled Isotonic Beverages
- Bottled Fruit Drink
- Bottled Teas
- Bottled Drinking Water
- Muscle Milk and Protein Drinks
- Starbucks and Energy Drinks
- Vending Equipment and Maintenance
REQUIRED ATTACHMENTS
17- Proposal Response Certification (Attachment A)
- Background and History of the Company (Attachment B)
- Organization Information (Attachment C)
- Cash Rights Fee (Attachment D)
- Official Sports Drink Designation Fee (Attachment E)
- Comprehensive Vending Alternatives/Partnership (Attachment F)
- Product Pricing and Soft Drink Beverage/Snack List (Attachment G)
- Equipment & Service (Attachment H)
- Vending (Attachment I)
- Additional Items
- Innovations
- Programs (Attachment J)
- Marketing Proposal (Attachment K)
- Vendor Client References (Attachment L)
- Bank Reference (Attachment M)
- Claims or Lawsuit Information (Attachment N)
- Vendor Exceptions (Attachment O)
- Submit to
- Shepherd University Procurement Services, L18A Ikenberry Hall, PO Box 5000, 301 N King St, Shepherdstown, WV 25443
- Duration
- 120 months
- Scope location
- Shepherdstown, WV
Questions about this RFP
How do I respond to this RFP from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, L18A Ikenberry Hall, PO Box 5000, 301 N King St, Shepherdstown, WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5216. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Exclusive Beverage Pouring Rights, Beverage Vending Services, Snack Vending Services, Post-Mix Soda, Canned Soda, Bottled Soda and Fruit Drinks, Bottled Isotonic Beverages, Bottled Fruit Drink, Bottled Teas, Bottled Drinking Water, Muscle Milk and Protein Drinks, Starbucks and Energy Drinks, Vending. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cash Rights, Sports Drink Designation Fee, and Ongoing/Annual Scholarship and Other Cash Support (25%), Product Pricing, Commissions, and Rebates (20%), Vending Partnership (20%), Equipment and Servic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response Certification (Attachment A), Background and History of the Company (Attachment B), Organization Information (Attachment C), Cash Rights Fee (Attachment D), Official Sports Drink Des. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, WV. Review the full solicitation for detailed scope requirements.