Shepherd University - Audio-Visual Equipment and Installation Services - SUDL26-28 (2026)
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- Apr 16, 2026
- Deadline passed
- Posted
- Apr 1, 2026
- Primary contact
- Debra Langford
- (304) 876-5216
The 30-second brief
Shepherd University is soliciting bids under Request for Bid No. SUDL26-28 for computer projectors, screens, peripherals, audio-visual equipment, and installation services. The procurement covers instructional equipment, cabling, wire molding, Wi-Fi access point installation, and fiber optic installation across various campus locations including classrooms, HyFlex classrooms, auditoriums, and large spaces in Shepherdstown, West Virginia. The submission deadline is April 16, 2026, at 3:00 PM local time. Required responses must include an original, one copy, and a complete electronic copy on a USB drive.
Extron SMP 352 Dual Recording and Streaming Processor, Extron MPA 152 Plus Stereo Amplifier, Extron Full Range Speaker, Extron MediaPort 300 4K HDMI and Audio, Extron IPCP Pro 250 xi Control Processor, Extron TLP Pro 725T 7" Tabletop TouchLink Pro Touchpanel, Extron DXP 42 HD 4K Plus 4x2 4K/60 HDMI Matrix Switcher, Extron SW2 USB Pro Switcher, Extron DTP HDMI 4K 230 TX / RX, Extron HDMI 4K/60 Tx/Rx, D-Link DGS-1210 Series Smart Managed 10-Port Gigabit PoE Switch, Aver Ceiling Mount, Aver CAM520 Pro-3 PTZ Conferencing Camera, Aver U50+ USB Flexarm Document Camera, Samsung 85 inch 4K UHD HDR Television, Peerless AV Articulating Wall Mount, Berk-Tek LANmark 6 FTP Category 6 Plenum F/UTP Cable, RJ-45 Connector, Kramer Ultra Slim Flexible HDMI Cable, Comprehensive Pro AV/IT USB Cable, West Penn Plenum Audio Cable, Epson PowerLite L260F 4600-Lumen Full HD Laser Projector, Extron Projector Drop Ceiling Mount, Extron Universal Projector Mounting Bracket, Draper Acumen E 123" 16:10 Matt White XT1000E Projector Screen, NVent Caddy Cablecat Small J-hook, LH Dottie grid wire, VELCRO Brand ONE-WRAP Cable Tie, Atlona Tabletop cable access enclosure, Shure QLXD14SM35-G50 Headworn Microphone System, Shure Microflex MX400D Series Gooseneck Microphone
Price, conformance to specifications, quality, ability, capacity, and skill of bidder, character, integrity, reputation, judgment, experience, and efficiency
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Summary
Shepherd University is soliciting bids under Request for Bid No.
SUDL26-28 for computer projectors, screens, peripherals, audio-visual equipment, and installation services. The procurement covers instructional equipment, cabling, wire molding, Wi-Fi access point installation, and fiber optic installation across various campus locations including classrooms, HyFlex classrooms, auditoriums, and large spaces in Shepherdstown, West Virginia. The submission deadline is April 16, 2026, at 3:00 PM local time. Required responses must include an original, one copy, and a complete electronic copy on a USB drive.
EVALUATION CRITERIA
12- Price
- Conformance to specifications
- Quality
- Ability
- Capacity
- Skill of bidder
- Character
- Integrity
- Reputation
- Judgment
- Experience
- Efficiency
REQUIRED DELIVERABLES
Extron SMP 352 Dual Recording and Streaming Processor, Extron MPA 152 Plus Stereo Amplifier, Extron Full Range Speaker, Extron MediaPort 300 4K HDMI and Audio, Extron IPCP Pro 250 xi Control Processor, Extron TLP Pro 725T 7" Tabletop TouchLink Pro Touchpanel, Extron DXP 42 HD 4K Plus 4x2 4K/60 HDMI Matrix Switcher, Extron SW2 USB Pro Switcher, Extron DTP HDMI 4K 230 TX / RX, Extron HDMI 4K/60 Tx/Rx, D-Link DGS-1210 Series Smart Managed 10-Port Gigabit PoE Switch, Aver Ceiling Mount, Aver CAM520 Pro-3 PTZ Conferencing Camera, Aver U50+ USB Flexarm Document Camera, Samsung 85 inch 4K UHD HDR Television, Peerless AV Articulating Wall Mount, Berk-Tek LANmark 6 FTP Category 6 Plenum F/UTP Cable, RJ-45 Connector, Kramer Ultra Slim Flexible HDMI Cable, Comprehensive Pro AV/IT USB Cable, West Penn Plenum Audio Cable, Epson PowerLite L260F 4600-Lumen Full HD Laser Projector, Extron Projector Drop Ceiling Mount, Extron Universal Projector Mounting Bracket, Draper Acumen E 123" 16:10 Matt White XT1000E Projector Screen, NVent Caddy Cablecat Small J-hook, LH Dottie grid wire, VELCRO Brand ONE-WRAP Cable Tie, Atlona Tabletop cable access enclosure, Shure QLXD14SM35-G50 Headworn Microphone System, Shure Microflex MX400D Series Gooseneck Microphone
REQUIRED ATTACHMENTS
7- Bid Response Certification (Attachment A)
- Price Submission (Attachment B)
- Purchasing Affidavit (Attachment C)
- Disclosure of Interested Parties to Contracts (Attachment D)
- Product Literature Regarding Product Being Offered
- Vendor Exceptions
- Problem Resolutions
REQUIRED STAFFING
5- Submit to
- Shepherd University Procurement Services, L18A Ikenberry Hall, 301 N King Street, PO Box 5000, Shepherdstown WV 25443
- Scope location
- Shepherdstown, WV
Questions about this BID
How do I respond to this Bid from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, L18A Ikenberry Hall, 301 N King Street, PO Box 5000, Shepherdstown WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5216. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor for Installation Services for other items not identified, Installation of single-mode fiber with LC Type connectors, Directional drilling and conduit installation, WiFi Access Points Installation, Ethernet Cable Installation. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Extron SMP 352 Dual Recording and Streaming Processor, Extron MPA 152 Plus Stereo Amplifier, Extron Full Range Speaker, Extron MediaPort 300 4K HDMI and Audio, Extron IPCP Pro 250 xi Control Processor, Extron TLP Pro 725T 7" Tabletop TouchLink Pro Touchpanel, Extron DXP 42 HD 4K Plus 4x2 4K/60 HDMI. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, conformance to specifications, quality, ability, capacity, and skill of bidder, character, integrity, reputation, judgment, experience, and efficiency" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Response Certification (Attachment A), Price Submission (Attachment B), Purchasing Affidavit (Attachment C), Disclosure of Interested Parties to Contracts (Attachment D), Product Literature Regard. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, WV. Review the full solicitation for detailed scope requirements.