Shepherd University - Commissioning Authority Services for Dining Hall Multipurpose Building - RFP SU26-06 (2026)
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- Feb 24, 2026
- Deadline passed
- Posted
- Feb 4, 2026
- Duration
- 7 months
- Primary contact
- Debra Langford
- (304) 876-5055
The 30-second brief
Shepherd University is soliciting proposals for a Commissioning Authority (CxA) to perform professional commissioning services for all required equipment and systems as it pertains to the construction of the Dining Hall Multipurpose Building located on the West Campus in Shepherdstown, West Virginia. The scope of work includes design review, construction support, post-construction support, 36 site visits, equipment testing, O&M manual review, TAB spot-checking, and staff training. Key personnel must be AABC, NEBB, or ASHRAE certified. Proposals are due by February 24, 2026, at 4:00 PM local time, submitted via hardcopies with a USB to Shepherd University Procurement Services. A construction site walk is scheduled for February 10, 2026 at 2:00 PM. Evaluation criteria include Representative Projects (25 points), Key Personnel (25 points), Sample Documentation (20 points), Company Software (15 points), Company Certification (10 points), and Personnel Response Time (5 points).
Commissioning Authority (CxA) services, Design review, Construction support, Post-construction support, 36 site visits, Equipment testing, Systems functional performance testing, Staff training
Representative Projects (25 points), Key Personnel (25 points), Sample Documentation (20 points), Company Software (15 points), Company Certification (10 points), Personnel Response Time (5 points)
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Summary
Shepherd University is soliciting proposals for a Commissioning Authority (CxA) to perform professional commissioning services for all required equipment and systems as it pertains to the construction of the Dining Hall Multipurpose Building located on the West Campus in Shepherdstown, West Virginia.
The scope of work includes design review, construction support, post-construction support, 36 site visits, equipment testing, O&M manual review, TAB spot-checking, and staff training. Key personnel must be AABC, NEBB, or ASHRAE certified. Proposals are due by February 24, 2026, at 4:00 PM local time, submitted via hardcopies with a USB to Shepherd University Procurement Services. A construction site walk is scheduled for February 10, 2026 at 2:00 PM. Evaluation criteria include Representative Projects (25 points), Key Personnel (25 points), Sample Documentation (20 points), Company Software (15 points), Company Certification (10 points), and Personnel Response Time (5 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Commissioning Authority (CxA) services
- Design review
- Construction support
- Post-construction support
- 36 site visits
- Equipment testing
- Systems functional performance testing
- Staff training
REQUIRED ATTACHMENTS
10- Proposal Response Certification (Attachment A)
- Background and History (Attachment B)
- Representative Projects (Attachment C)
- Key Personnel (Attachment D)
- Sample Commissioning Documentation (Attachment E)
- Commissioning Software (Attachment F)
- Company Documentation (Attachment G)
- 48-Hour Notice Confirmation (Attachment H)
- Service Costs (Attachment I)
- Purchasing Affidavit (Attachment J)
- Submit to
- Shepherd University Procurement Services, L18A Ikenberry Hall, 308 N Princess Street, PO Box 5000, Shepherdstown, WV 25443
- Scope location
- Shepherdstown, WV
Questions about this RFP
How do I respond to this RFP from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, L18A Ikenberry Hall, 308 N Princess Street, PO Box 5000, Shepherdstown, WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5055. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Commissioning Authority (CxA) services, Design review, Construction support, Post-construction support, 36 site visits, Equipment testing, Systems functional performance testing, Staff training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Representative Projects (25 points), Key Personnel (25 points), Sample Documentation (20 points), Company Software (15 points), Company Certification (10 points), Personnel Response Time (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response Certification (Attachment A), Background and History (Attachment B), Representative Projects (Attachment C), Key Personnel (Attachment D), Sample Commissioning Documentation (Attachm. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, WV. Review the full solicitation for detailed scope requirements.