Shepherd University Architectural/Engineering Services Master Plan RFEI SU27-02 2026
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Contract term
- 10 years
- Primary contact
- Debra Langford
- (304) 876-5216
The 30-second brief
Shepherd University is soliciting expressions of interest (RFEI No. SU27-02) from architecture and engineering firms to develop a comprehensive 10-year campus master plan. The scope includes a facilities condition assessment for 31 major buildings, deferred maintenance project lists exceeding $75,000, enrollment impact assessments, site improvements for vehicular and pedestrian circulation, and telecommunications infrastructure analysis. The selected firm will provide programming documents, site plans in CAD/GIS format, and a phased master plan narrative. Responses are due by September 24, 2026, at 4:00 PM local time. Firms must be licensed to operate in West Virginia and will be evaluated on a 100-point scale focusing on higher education master planning experience and team qualifications.
Programming Document, Site Plan (CAD/GIS), Master Plan Narrative, Facilities Condition Assessment, Enrollment Impact Assessment, Phasing Timeline
Experience in higher education master planning (30 points), Team qualifications and experience (25 points), Proposed approach and methodology (25 points), References (10 points), Quality and content of proposal (10 points)
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Summary
Shepherd University is soliciting expressions of interest (RFEI No.
SU27-02) from architecture and engineering firms to develop a comprehensive 10-year campus master plan. The scope includes a facilities condition assessment for 31 major buildings, deferred maintenance project lists exceeding $75,000, enrollment impact assessments, site improvements for vehicular and pedestrian circulation, and telecommunications infrastructure analysis. The selected firm will provide programming documents, site plans in CAD/GIS format, and a phased master plan narrative. Responses are due by September 24, 2026, at 4:00 PM local time. Firms must be licensed to operate in West Virginia and will be evaluated on a 100-point scale focusing on higher education master planning experience and team qualifications.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Programming Document
- Site Plan (CAD/GIS)
- Master Plan Narrative
- Facilities Condition Assessment
- Enrollment Impact Assessment
- Phasing Timeline
REQUIRED ATTACHMENTS
5- Response Sheet (Attachment A)
- Resumes
- Three current project examples
- Three references
- West Virginia vendor registration
- Submit to
- Shepherd University Procurement Services, 301 N King Street, L18A Ikenberry Hall, Shepherdstown, WV 25443
- Scope location
- Shepherdstown, WV
Questions about this RFEI
How do I respond to this RFEI from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, 301 N King Street, L18A Ikenberry Hall, Shepherdstown, WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this RFEI?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFEI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5216. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Programming Document, Site Plan (CAD/GIS), Master Plan Narrative, Facilities Condition Assessment, Enrollment Impact Assessment, Phasing Timeline. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience in higher education master planning (30 points), Team qualifications and experience (25 points), Proposed approach and methodology (25 points), References (10 points), Quality and content o..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFEI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Sheet (Attachment A), Resumes, Three current project examples, Three references, West Virginia vendor registration. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, WV. Review the full solicitation for detailed scope requirements.