Shepherd University Request for Bids - Snow Removal Services - SUDL27-09
Shepherd UniversityHigher Ed · Shepherdstown, WV- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 1 year
- Primary contact
- Debra Langford
- (304) 876-5216
The 30-second brief
Shepherd University is soliciting bids to establish a snow removal contract (SUDL27-09). The contractor will provide 24-hour on-call snow removal, de-icing, and salting services for campus roadways, parking lots, steps, walkways, and entrance areas. Services include bulk and bagged salt supply, snow plowing, and clearing using equipment such as trucks with drivers, salt spreaders, loaders, backhoes, snow blowers, and laborers with shovels. All areas must be cleared prior to 8:00 a.m. Submission deadline is October 20, 2026, at 3:00 PM. Questions are due by October 15, 2026. The initial contract term is one year, with potential for four one-year renewals.
Truck Removal with Driver, Salt Spreader with Operator, Loader Removal with Operator, Backhoe with Operator, Snow Blower with Driver, Laborer with Shovel
Price, conformance to specifications, quality, ability, capacity, skill of bidder, character, integrity, reputation, judgment, experience, efficiency of the bidder
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Summary
Shepherd University is soliciting bids to establish a snow removal contract (SUDL27-09).
The contractor will provide 24-hour on-call snow removal, de-icing, and salting services for campus roadways, parking lots, steps, walkways, and entrance areas. Services include bulk and bagged salt supply, snow plowing, and clearing using equipment such as trucks with drivers, salt spreaders, loaders, backhoes, snow blowers, and laborers with shovels. All areas must be cleared prior to 8:00 a.m. Submission deadline is October 20, 2026, at 3:00 PM. Questions are due by October 15, 2026. The initial contract term is one year, with potential for four one-year renewals.
EVALUATION CRITERIA
12- Price
- Conformance to specifications
- Quality
- Ability
- Capacity
- Skill of bidder
- Character
- Integrity
- Reputation
- Judgment
- Experience
- Efficiency of the bidder
REQUIRED DELIVERABLES
6- Truck Removal with Driver
- Salt Spreader with Operator
- Loader Removal with Operator
- Backhoe with Operator
- Snow Blower with Driver
- Laborer with Shovel
REQUIRED ATTACHMENTS
5- Bid Response Certification (Attachment A)
- Purchasing Affidavit (Attachment B)
- Drug Free Workplace Conformance Affidavit (Attachment C)
- Price Submission (Attachment D)
- Vendor Exceptions (Attachment E)
REQUIRED STAFFING
6- Submit to
- Shepherd University Procurement Services, 301 N King Street, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443
- Scope location
- Shepherdstown, WV
Questions about this BID
How do I respond to this Bid from Shepherd University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shepherd University Procurement Services, 301 N King Street, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443. For questions, contact Debra Langford.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Langford at (304) 876-5216. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Truck Removal with Driver, Salt Spreader with Operator, Loader Removal with Operator, Backhoe with Operator, Snow Blower with Driver, Laborer with Shovel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Truck Removal with Driver, Salt Spreader with Operator, Loader Removal with Operator, Backhoe with Operator, Snow Blower with Driver, Laborer with Shovel. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, conformance to specifications, quality, ability, capacity, skill of bidder, character, integrity, reputation, judgment, experience, efficiency of the bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shepherd University?
All active and historical solicitations from Shepherd University are tracked and searchable. As a higher ed agency, Shepherd University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Response Certification (Attachment A), Purchasing Affidavit (Attachment B), Drug Free Workplace Conformance Affidavit (Attachment C), Price Submission (Attachment D), Vendor Exceptions (Attachment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Shepherd University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shepherdstown, WV. Review the full solicitation for detailed scope requirements.