Shawnee County HVAC Solutions for Corrections Annex and Work Crew RFP 060-25 - 2025
Shawnee CountyCounty · Topeka, KS- Due
- Nov 7, 2025
- Deadline passed
- Posted
- Oct 20, 2025
The 30-second brief
Shawnee County is soliciting sealed bids for HVAC solutions at the Adult Detention Center Annex and agency Work Crew building. The scope includes the purchase and installation of an 80K BTU interior unit with a 2.5-ton condenser for the Work Crew offices, a Mitsubishi hyper heat 3-ton outdoor unit with two 1.5-ton indoor heads for the Annex 2nd floor, and a Carrier 4-ton split system with spiral ductwork for the training area. Work also involves installing a roof-mounted catwalk system and relocating an existing heat pump (unit #33 to #11). A mandatory pre-bid meeting and on-site inspection is scheduled for November 3, 2025. All responses must be submitted through the Shawnee County online bid portal by November 7, 2025, at 2:00 PM. Questions are due by November 5, 2025.
Cover Letter, Attachment 1 (Contact Info, Pricing Schedules, 3 References), Signed Terms and Conditions
Lowest responsible and best bidder, labor cost, service and parts availability, maintenance costs, quality/character of materials
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Summary
Shawnee County is soliciting sealed bids for HVAC solutions at the Adult Detention Center Annex and agency Work Crew building.
The scope includes the purchase and installation of an 80K BTU interior unit with a 2.5-ton condenser for the Work Crew offices, a Mitsubishi hyper heat 3-ton outdoor unit with two 1.5-ton indoor heads for the Annex 2nd floor, and a Carrier 4-ton split system with spiral ductwork for the training area. Work also involves installing a roof-mounted catwalk system and relocating an existing heat pump (unit #33 to #11). A mandatory pre-bid meeting and on-site inspection is scheduled for November 3, 2025. All responses must be submitted through the Shawnee County online bid portal by November 7, 2025, at 2:00 PM. Questions are due by November 5, 2025.
EVALUATION CRITERIA
5- Lowest responsible and best bidder
- Labor cost
- Service and parts availability
- Maintenance costs
- Quality/character of materials
REQUIRED DELIVERABLES
3- Cover Letter
- Attachment 1 (Contact Info, Pricing Schedules, 3 References)
- Signed Terms and Conditions
REQUIRED ATTACHMENTS
Attachment 1, Contractual Provisions Attachment
- Submit to
- Shawnee County Online Bid Portal (www.snco.gov/purchasing)
- Scope location
- Topeka, KS
Questions about this RFP
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shawnee County Online Bid Portal (www.snco.gov/purchasing).
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Attachment 1 (Contact Info, Pricing Schedules, 3 References), Signed Terms and Conditions. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and best bidder, labor cost, service and parts availability, maintenance costs, quality/character of materials" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Contractual Provisions Attachment. Review the full document from Shawnee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. Review the full solicitation for detailed scope requirements.