Shawnee County 2026 Trucks and 25-Yard High Compaction Rear Loader Bodies RFP 064-25
Shawnee CountyCounty · Topeka, KS- Due
- Nov 12, 2025
- Deadline passed
- Posted
- Oct 22, 2025
- Contract term
- 5 years
The 30-second brief
Shawnee County is soliciting sealed bids for the procurement of two (2) new/unused 2026 heavy-duty refuse trucks equipped with 25-yard high compaction rear loader bodies. The truck chassis specifications include a minimum 10-liter diesel engine (380-400 hp), Allison 3000RDS 6-speed transmission, and a 5-year/200,000-mile warranty. The compaction units must feature a minimum 25 cubic yard capacity, 1,000 lbs/yd packing capability, and include features such as reeving cylinder container lifts and Bayne cart tippers. One unit specifically requires a container kick bar apparatus. Bids must be submitted electronically via the Shawnee County online portal by November 12, 2025, at 2:00 PM. A mandatory 5-year warranty on parts and labor for both the chassis and compaction unit is required.
Signed bid form, Attachment 1 (Pricing schedules), Warranty Information, Manufacturing specifications
Lowest responsible and best bidder, labor cost, service and parts availability, maintenance costs, quality/character of material
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Summary
Shawnee County is soliciting sealed bids for the procurement of two (2) new/unused 2026 heavy-duty refuse trucks equipped with 25-yard high compaction rear loader bodies.
The truck chassis specifications include a minimum 10-liter diesel engine (380-400 hp), Allison 3000RDS 6-speed transmission, and a 5-year/200,000-mile warranty. The compaction units must feature a minimum 25 cubic yard capacity, 1,000 lbs/yd packing capability, and include features such as reeving cylinder container lifts and Bayne cart tippers. One unit specifically requires a container kick bar apparatus. Bids must be submitted electronically via the Shawnee County online portal by November 12, 2025, at 2:00 PM. A mandatory 5-year warranty on parts and labor for both the chassis and compaction unit is required.
EVALUATION CRITERIA
5- Lowest responsible and best bidder
- Labor cost
- Service and parts availability
- Maintenance costs
- Quality/character of material
REQUIRED DELIVERABLES
4- Signed bid form
- Attachment 1 (Pricing schedules)
- Warranty Information
- Manufacturing specifications
REQUIRED ATTACHMENTS
3- Attachment 1
- Proprietary Divider Page
- Multiple Bids Cover Page
- Submit to
- Online portal (www.snco.gov/purchasing)
- Scope location
- Topeka, KS
Questions about this RFP
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Online portal (www.snco.gov/purchasing).
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed bid form, Attachment 1 (Pricing schedules), Warranty Information, Manufacturing specifications. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and best bidder, labor cost, service and parts availability, maintenance costs, quality/character of material" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Proprietary Divider Page, Multiple Bids Cover Page. Review the full document from Shawnee County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. Review the full solicitation for detailed scope requirements.