Shawnee County 2026 Truck and 60,000 lb Roll-off Hoist & Bed RFP 065-25
Shawnee County, Shawnee County, KS·County
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- Contract Term
- 5 years
- Scope Location
- Topeka, KS
- Submission Address
- Shawnee County online bid portal (www.snco.gov/purchasing)
SUMMARY
Shawnee County is soliciting sealed bids for the procurement of two (2) new/unused 2026 heavy-duty truck chassis equipped with 60,000-pound roll-off hoists and beds with automatic tarp systems. Detailed technical specifications cover the 2026 truck chassis (Cummins diesel engine, Allison 4500RDS transmission, 60,000 lbs GCW), the roll-off hoist frame, and the Pioneer Rack and Pinion Strong Arm tarp system. The solicitation includes trade-in allowances for a 2020 International HV613 and a 2021 Freightliner 114 SD. Bidders must provide a 5-year warranty on the chassis, engine, transmission, and hydraulic cylinders. Responses must be submitted electronically via the Shawnee County online bid portal by November 13, 2025, at 2:00 PM. A technician training day and delivery within 180 days of the purchase order are required.
EVALUATION CRITERIA
Lowest responsible and best bidder based on labor cost, service and parts availability, maintenance costs, and suitability for intended use
REQUIRED DELIVERABLES
Signed bid form, Attachment 1 (Pricing schedules), Warranty Information, Printed manufacturing specifications, Published literature, Photos or illustrations of units
REQUIRED ATTACHMENTS
Attachment 1, Warranty Information, Proprietary Divider Page (if applicable), Multiple Bids Cover Page (if applicable)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shawnee County online bid portal (www.snco.gov/purchasing).
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and best bidder based on labor cost, service and parts availability, maintenance costs, and suitability for intended use" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Warranty Information, Proprietary Divider Page (if applicable), Multiple Bids Cover Page (if applicable). Review the full document from Shawnee County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed bid form, Attachment 1 (Pricing schedules), Warranty Information, Printed manufacturing specifications, Published literature, Photos or illustrations of units. Proposals should clearly address how each deliverable will be met.
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