Shared Municipal Court Professional Services RFQ 2026 - Essex Fells, North Caldwell and Verona
Borough of North CaldwellCity · North Caldwell, NJ- Due
- Dec 3, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 1 year
- Primary contact
- Borough Administrator
The 30-second brief
The Boroughs of Essex Fells, North Caldwell and the Township of Verona are soliciting Qualification Statements for professional services for the Shared Municipal Court, specifically seeking a Public Defender and a Municipal Prosecutor. Respondents must demonstrate experience, professional capabilities, and compliance with the Fair and Open Process under New Jersey law. Qualification Statements must be submitted by December 3, 2025 at 11:00 am to the Borough Administrator at 141 Gould Avenue, North Caldwell, New Jersey 07006. The contract term is for one year. Evaluation criteria include experience and reputation in the field, knowledge of the Boroughs/Township, availability, familiarity with current issues and form of government, and ability to absorb additional workload.
Experience and reputation in the field, Knowledge of the Boroughs/Township and the subject matter addressed under the scope of services of this RFQ, Availability to accommodate the required meetings of the Boroughs/Township, Familiarity with current Borough issues, Familiarity with the form of government under which the Boroughs of Essex Fells and North Caldwell and the Township of Verona operate, Other factors demonstrated to be in the best interest of the Boroughs/Township, Ability to absorb additional workload for potential expansion of court.
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Summary
The Boroughs of Essex Fells, North Caldwell and the Township of Verona are soliciting Qualification Statements for professional services for the Shared Municipal Court, specifically seeking a Public Defender and a Municipal Prosecutor.
Respondents must demonstrate experience, professional capabilities, and compliance with the Fair and Open Process under New Jersey law. Qualification Statements must be submitted by December 3, 2025 at 11:00 am to the Borough Administrator at 141 Gould Avenue, North Caldwell, New Jersey 07006. The contract term is for one year. Evaluation criteria include experience and reputation in the field, knowledge of the Boroughs/Township, availability, familiarity with current issues and form of government, and ability to absorb additional workload.
EVALUATION CRITERIA
Experience and reputation in the field, Knowledge of the Boroughs/Township and the subject matter addressed under the scope of services of this RFQ, Availability to accommodate the required meetings of the Boroughs/Township, Familiarity with current Borough issues, Familiarity with the form of government under which the Boroughs of Essex Fells and North Caldwell and the Township of Verona operate, Other factors demonstrated to be in the best interest of the Boroughs/Township, Ability to absorb additional workload for potential expansion of court.
REQUIRED ATTACHMENTS
Executive summary, Letter of Qualification (Appendix A), Name, address and telephone number, Description of business organization, Letter of Intent (Appendix B), Proposed Rates of Service, Number of years of experience, Statement of compliance with affirmative action, Statement of professional malpractice judgments, Statement of bankruptcy or reorganization proceedings, Statement of individual experience minimum three years, Confirmation of federal and state licenses, Non-Collusion Affidavit (Appendix C), Stockholder or Partnership Disclosure Statement (Appendix D), Business Entity Disclosure Certification (Appendix E), Form W9, New Jersey Business Registration Certificate, Affirmative Action Compliance (Appendix G), Certificate of Insurance indicating Professional Malpractice Insurance of one million dollars per occurrence and two million dollars in the aggregate, Disclosure of Investment Activities in Iran (Appendix H)
- Submit to
- Borough Administrator, Borough of North Caldwell, 141 Gould Avenue, North Caldwell, NJ 07006
- Scope location
- North Caldwell, NJ
Questions about this RFQ
How do I respond to this RFQ from Borough of North Caldwell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Borough Administrator, Borough of North Caldwell, 141 Gould Avenue, North Caldwell, NJ 07006. For questions, contact Borough Administrator.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Borough of North Caldwell in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Borough Administrator. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and reputation in the field, Knowledge of the Boroughs/Township and the subject matter addressed under the scope of services of this RFQ, Availability to accommodate the required meetings o..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of North Caldwell?
All active and historical solicitations from Borough of North Caldwell are tracked and searchable. As a city agency, Borough of North Caldwell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive summary, Letter of Qualification (Appendix A), Name, address and telephone number, Description of business organization, Letter of Intent (Appendix B), Proposed Rates of Service, Number of y. Review the full document from Borough of North Caldwell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Caldwell, NJ. Review the full solicitation for detailed scope requirements.