Borough of North Caldwell Planning Board - Professional Legal and Engineering Services RFQ 2026
Borough of North CaldwellCity · North Caldwell, NJ- Due
- Dec 3, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 1 year
- Primary contact
- Glenn Domenick
The 30-second brief
The Borough of North Caldwell Planning Board is soliciting qualification statements from interested persons or firms for the provision of municipal professional services, specifically Planning Board Attorney and Planning Board Engineer for calendar year 2026. Interested respondents must submit one original, one copy, and one flash drive of their qualification statement to the Board Secretary no later than 11:00 a.m. on Wednesday, December 3, 2025. Required submittals include a Letter of Qualification, Letter of Intent, Letter of Compliance with Administrative Controls, resumes, professional licenses, municipal experience listings, fee proposal for 2026, Non-Collusion Affidavit, Stockholder Disclosure Certification, Business Entity Disclosure Certification, Form W-9, Affirmative Action compliance documents, Iran investment disclosure, and a Certificate of Insurance indicating professional malpractice insurance of $1,000,000 per occurrence and $2,000,000 in the aggregate. Evaluation factors will include prior municipal or land use experience, knowledge of the board and subject matter, availability to accommodate required meetings, and other factors demonstrated to be in the best interest of the board and borough.
Prior municipal or land use experience, Knowledge of the Board, the Borough and the subject matter addressed under the scope of services of this RFQ, Availability to accommodate the required meetings of the Board, Other factors demonstrated to be in the best interest of the Board and the Borough
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Summary
The Borough of North Caldwell Planning Board is soliciting qualification statements from interested persons or firms for the provision of municipal professional services, specifically Planning Board Attorney and Planning Board Engineer for calendar year 2026.
Interested respondents must submit one original, one copy, and one flash drive of their qualification statement to the Board Secretary no later than 11:00 a.m. on Wednesday, December 3, 2025. Required submittals include a Letter of Qualification, Letter of Intent, Letter of Compliance with Administrative Controls, resumes, professional licenses, municipal experience listings, fee proposal for 2026, Non-Collusion Affidavit, Stockholder Disclosure Certification, Business Entity Disclosure Certification, Form W-9, Affirmative Action compliance documents, Iran investment disclosure, and a Certificate of Insurance indicating professional malpractice insurance of $1,000,000 per occurrence and $2,000,000 in the aggregate. Evaluation factors will include prior municipal or land use experience, knowledge of the board and subject matter, availability to accommodate required meetings, and other factors demonstrated to be in the best interest of the board and borough.
EVALUATION CRITERIA
Prior municipal or land use experience, Knowledge of the Board, the Borough and the subject matter addressed under the scope of services of this RFQ, Availability to accommodate the required meetings of the Board, Other factors demonstrated to be in the best interest of the Board and the Borough
REQUIRED ATTACHMENTS
11- Executed Letter of Qualification
- Executed Letter of Intent
- Executed Letter of Compliance with Administrative Controls
- Non-Collusion Affidavit
- Stockholder or Partnership Disclosure Statement
- Business Entity Disclosure Certification
- Form W-9
- Employee Information Report with Affirmative Action compliance
- Disclosure of Investments in Iran Certification
- Certificate of Insurance indicating Professional Malpractice Insurance
- Acknowledgement of any Receipt of Changes to RFQ Documents Form
- Submit to
- Glenn Domenick, Board Secretary, Planning Board, 141 Gould Avenue, North Caldwell, NJ 07006
- Scope location
- North Caldwell, NJ
Questions about this RFQ
How do I respond to this RFQ from Borough of North Caldwell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Glenn Domenick, Board Secretary, Planning Board, 141 Gould Avenue, North Caldwell, NJ 07006. For questions, contact Glenn Domenick.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Borough of North Caldwell in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Glenn Domenick. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prior municipal or land use experience, Knowledge of the Board, the Borough and the subject matter addressed under the scope of services of this RFQ, Availability to accommodate the required meetings..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of North Caldwell?
All active and historical solicitations from Borough of North Caldwell are tracked and searchable. As a city agency, Borough of North Caldwell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: executed Letter of Qualification, executed Letter of Intent, executed Letter of Compliance with Administrative Controls, Non-Collusion Affidavit, Stockholder or Partnership Disclosure Statement, Busin. Review the full document from Borough of North Caldwell for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Caldwell, NJ. Review the full solicitation for detailed scope requirements.