School Board of Alachua County - Outdoor Furniture, Sun Shade Structures and Accessories - IFB 26-44 (2026)
Alachua County School DistrictSchool · Gainesville, FL- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Contract term
- 4 years
- Primary contact
- Lauren Ryan
- (352) 955-7582
The 30-second brief
The School Board of Alachua County is soliciting bids to establish a term contract for the purchase, delivery, and installation of various types of outdoor furniture, sun shade structures, and other miscellaneous outdoor accessories across 42 schools and centers serving approximately 29,000 students. Scope includes benches, picnic tables, bleachers, sun shades, trash cans, planters, and related catalog discount items for replacement purchases, construction, and renovation projects. The contract term is approximately four years, beginning June 8, 2026, and ending June 30, 2030, with options for two additional one-year renewal periods. Bids are due by May 13, 2026, at 3:00 p.m. EST. Questions must be submitted in writing by May 5, 2026. Evaluation basis prioritizes product suitability, competitive fixed discounts from published MSRP catalogs, and vendor qualifications.
Product suitability and quality standards, Competitive fixed discount, Published catalog or price list availability, Level of product sales expertise and support, Ease of net delivered price derivation, Acceptance of purchase orders and Visa purchasing card, Compliance with terms and conditions
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Summary
The School Board of Alachua County is soliciting bids to establish a term contract for the purchase, delivery, and installation of various types of outdoor furniture, sun shade structures, and other miscellaneous outdoor accessories across 42 schools and centers serving approximately 29,000 students.
Scope includes benches, picnic tables, bleachers, sun shades, trash cans, planters, and related catalog discount items for replacement purchases, construction, and renovation projects. The contract term is approximately four years, beginning June 8, 2026, and ending June 30, 2030, with options for two additional one-year renewal periods. Bids are due by May 13, 2026, at 3:00 p.m. EST. Questions must be submitted in writing by May 5, 2026. Evaluation basis prioritizes product suitability, competitive fixed discounts from published MSRP catalogs, and vendor qualifications.
EVALUATION CRITERIA
7- Product suitability and quality standards
- Competitive fixed discount
- Published catalog or price list availability
- Level of product sales expertise and support
- Ease of net delivered price derivation
- Acceptance of purchase orders and Visa purchasing card
- Compliance with terms and conditions
REQUIRED ATTACHMENTS
12- Bidder Acknowledgement and Acceptance Form
- Proof of E-Verify Participation Enclosed
- Debarment Form
- Affidavit Regarding the Use of Coercion for Labor and Services
- Jessica Lunsford Act Form
- Small/Minority Business Enterprise Form
- Common Carrier Insurance Waiver Form
- Insurance Certification Form
- Attachment C – Form of Proposal
- Bidder Questionnaire
- References
- Taxpayer Identification Form W-9
- Submit to
- School Board of Alachua County, District Office, Attn: Purchasing Department, 620 East University Avenue, Gainesville, FL 32601
- Duration
- 48 months
- Scope location
- Gainesville, FL
- Reported agency
- School Board of Alachua County
Questions about this IFB
How do I respond to this IFB from Alachua County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: School Board of Alachua County, District Office, Attn: Purchasing Department, 620 East University Avenue, Gainesville, FL 32601. For questions, contact Lauren Ryan.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Alachua County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Ryan at (352) 955-7582. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Product suitability and quality standards, Competitive fixed discount, Published catalog or price list availability, Level of product sales expertise and support, Ease of net delivered price derivatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County School District?
All active and historical solicitations from Alachua County School District are tracked and searchable. As a school agency, Alachua County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Acknowledgement and Acceptance Form, Proof of E-Verify Participation Enclosed, Debarment Form, Affidavit Regarding the Use of Coercion for Labor and Services, Jessica Lunsford Act Form, Small/M. Review the full document from Alachua County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.