School Board of Alachua County - HVAC-R Services for FNS (Contract Labor) - IFB 26-40 (2026)
Alachua County School DistrictSchool · Gainesville, FL- Due
- Jul 7, 2026
- Deadline passed
- Posted
- Jun 16, 2026
- Contract term
- 2 years
- Primary contact
- Lauren Ryan
- (352) 955-7582 ext 101
The 30-second brief
The School Board of Alachua County is seeking bids for HVAC-R services for food and nutrition services (FNS) contract labor across educational facility cafeterias and other food service operations in Alachua County, Florida. The scope includes installation, repair, and maintenance of commercial refrigeration equipment such as ice making machines, walk-in coolers and freezers, reach-in coolers and freezers, refrigerated serving line pans, dual temperature refrigerators, milk coolers, ovens, steamers, dish machines, and food display cases. Manufacturers of refrigeration equipment currently used in the District include Hoshizaki, Norlake, Randell, Victory, Delfield, Blodgett, Alto-Sham, Cleveland, Hobart, and True. The contract term is approximately two (2) years, beginning August 1, 2026, and ending July 31, 2028, with two (2) additional two-year renewal options. The submission deadline is July 7, 2026, at 3:00 p.m. EST. Estimated total annual expenditure is approximately $500,000.00.
Lowest responsive and responsible bidder
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Summary
The School Board of Alachua County is seeking bids for HVAC-R services for food and nutrition services (FNS) contract labor across educational facility cafeterias and other food service operations in Alachua County, Florida.
The scope includes installation, repair, and maintenance of commercial refrigeration equipment such as ice making machines, walk-in coolers and freezers, reach-in coolers and freezers, refrigerated serving line pans, dual temperature refrigerators, milk coolers, ovens, steamers, dish machines, and food display cases. Manufacturers of refrigeration equipment currently used in the District include Hoshizaki, Norlake, Randell, Victory, Delfield, Blodgett, Alto-Sham, Cleveland, Hobart, and True. The contract term is approximately two (2) years, beginning August 1, 2026, and ending July 31, 2028, with two (2) additional two-year renewal options. The submission deadline is July 7, 2026, at 3:00 p.m. EST. Estimated total annual expenditure is approximately $500,000.00.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
15- Bid Acknowledgement and Acceptance Form
- Submittals Checklist Form
- Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions
- Affidavit Regarding the Use of Coercion for Labor and Services
- Jessica Lunsford Act - Bidder Affirmation Form
- Small/Minority Business Enterprise Form
- Insurance Certification Form
- Attachment C - Form of Proposal
- Bidder Questionnaire
- References
- Company Profile
- Personnel Profile - HVAC-R Service Technician
- Personnel Profile - Journeyman HVAC-R Technician
REQUIRED STAFFING
7- Submit to
- District Office, Attn: Purchasing Department, 620 East University Avenue, Gainesville, FL 32601
- Duration
- 24 months
- Scope location
- Alachua County, FL
- Reported agency
- School Board of Alachua County
Questions about this IFB
How do I respond to this IFB from Alachua County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: District Office, Attn: Purchasing Department, 620 East University Avenue, Gainesville, FL 32601. For questions, contact Lauren Ryan.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Alachua County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Ryan at (352) 955-7582 ext 101. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Two-Man Service Crew, Two-Man Installation Crew, HVAC-R Service Technician, Journeyman HVAC-R Technician, Apprentice HVAC-R Technician, HVAC-R Trades Helper, Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County School District?
All active and historical solicitations from Alachua County School District are tracked and searchable. As a school agency, Alachua County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Acknowledgement and Acceptance Form, Submittals Checklist Form, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions, Affidavit Re. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Alachua County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alachua County, FL. Review the full solicitation for detailed scope requirements.