Sandwich Public Schools RFP for Eleanor Gaffney Community Pool Operations at Sandwich High School 2026
Sandwich School DistrictSchool · East Sandwich, MA- Due
- Jul 27, 2026
- Deadline passed
- Posted
- Jul 13, 2026
- Contract term
- 1 year
- Primary contact
- Michael Ryan
- (555) 555-5555
The 30-second brief
Sandwich Public Schools requests proposals under M.G.L. Chapter 30B, Section 6, from qualified proposers to manage and operate before and after school programs, youth swim lessons, developmental swim team, adult water exercise, master swim instruction, and community adult swim programming at the Eleanor Gaffney Community Pool located at Sandwich High School, 365 Quaker Meetinghouse Rd, East Sandwich, MA 02537. The pool facility is 75 feet long, 45 feet wide, six lanes, ranging from 4-11 feet deep with one diving board and separate men's and women's locker rooms. The initial contract term is 11 months commencing on or about September 1, 2026, with options for years 2 and 3, featuring a mandatory August closure for cleaning and maintenance. Proposals are due by July 27, 2026, at 2:00 pm, submitted in two separate sealed envelopes (price and non-price proposals) with five hard copies addressed to the Office of the Superintendent. A mandatory pre-proposal site inspection/walkthrough by appointment is required prior to submission. Evaluation is based on price (50%), non-price proposal (30%), and interview (20%), subject to minimum requirements including five years of community swim program experience, certified pool operator on staff, general liability and property insurance coverage ($1M/$2M limits), and a minimum bid of no less than $120,000 per fiscal year.
Community Aquatics Programs, Youth swim lessons, Developmental swim team, Adult water exercise, Master swim instruction, And community adult swim programming
Price Proposal (50%), Non-Price Proposal (30%), Interview (20%)
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Summary
Sandwich Public Schools requests proposals under M.G.L. Chapter 30B, Section 6, from qualified proposers to manage and operate before and after school programs, youth swim lessons, developmental swim team, adult water exercise, master swim instruction, and community adult swim programming at the Eleanor Gaffney Community Pool located at Sandwich High School, 365 Quaker Meetinghouse Rd, East Sandwich, MA 02537.
The pool facility is 75 feet long, 45 feet wide, six lanes, ranging from 4-11 feet deep with one diving board and separate men's and women's locker rooms. The initial contract term is 11 months commencing on or about September 1, 2026, with options for years 2 and 3, featuring a mandatory August closure for cleaning and maintenance. Proposals are due by July 27, 2026, at 2:00 pm, submitted in two separate sealed envelopes (price and non-price proposals) with five hard copies addressed to the Office of the Superintendent. A mandatory pre-proposal site inspection/walkthrough by appointment is required prior to submission. Evaluation is based on price (50%), non-price proposal (30%), and interview (20%), subject to minimum requirements including five years of community swim program experience, certified pool operator on staff, general liability and property insurance coverage ($1M/$2M limits), and a minimum bid of no less than $120,000 per fiscal year.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Community Aquatics Programs
- Youth swim lessons
- Developmental swim team
- Adult water exercise
- Master swim instruction
- Community adult swim programming
REQUIRED ATTACHMENTS
4- Exhibit 1 Non-Price Proposal
- Exhibit 2 Price Proposal
- Exhibit 3 Certificate of Non-Collusion and Certificate of Tax Compliance
- Exhibit 4 Certificate of Corporate Authority
REQUIRED STAFFING
certified lifeguard, aquatic instructor
- Submit to
- Office of the Superintendent, Sandwich Public Schools, 270 Quaker Meetinghouse Road, East Sandwich, MA 02537
- Duration
- 11 months
- Scope location
- East Sandwich, MA
- Projected sq ft
- 3,375 sq ft
- Reported agency
- Sandwich Public Schools
Questions about this RFP
How do I respond to this RFP from Sandwich School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Superintendent, Sandwich Public Schools, 270 Quaker Meetinghouse Road, East Sandwich, MA 02537. For questions, contact Michael Ryan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sandwich School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Ryan at (555) 555-5555. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: certified lifeguard, aquatic instructor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Community Aquatics Programs, Youth swim lessons, Developmental swim team, Adult water exercise, Master swim instruction, And community adult swim programming. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal (50%), Non-Price Proposal (30%), Interview (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sandwich School District?
All active and historical solicitations from Sandwich School District are tracked and searchable. As a school agency, Sandwich School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1 Non-Price Proposal, Exhibit 2 Price Proposal, Exhibit 3 Certificate of Non-Collusion and Certificate of Tax Compliance, Exhibit 4 Certificate of Corporate Authority. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Sandwich School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Sandwich, MA. The total projected area is 3375 sq ft. Review the full solicitation for detailed scope requirements.