San Antonio Water System - Boardroom AV Equipment Maintenance & Service Agreement - 26-15079 (2026)
San Antonio Water SystemUtility District · San Antonio, TX- Due
- Nov 30, 2026
- 18 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Erika Gonzales
- (210) 233-3412
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Summary
The San Antonio Water System is soliciting proposals for an annual contract for AV and video production systems engineering, support, and maintenance.
The scope includes conference room and board meeting hardware upgrades, installs, and ongoing maintenance from small conference rooms to multi-camera live TV production control systems. Covered hardware includes Crestron controllers, Biamp digital audio processors, Shure microphones, NewTek Tricaster systems, Vaddio PTZ cameras, displays, and audio amplifiers. The contract term is one year with up to four additional one-year renewal options. Bids are due by November 30, 2026, and notice of interest is due by November 16, 2026.
- Submit to
- https://sawsbid.ionwave.net/PublicDetail.aspx?bidID=4581&SourceType=1
- Duration
- 12 months
- Scope location
- San Antonio, TX
Questions about this RFP
How do I respond to this RFP from San Antonio Water System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Submissions should be delivered to: https://sawsbid.ionwave.net/PublicDetail.aspx?bidID=4581&SourceType=1. For questions, contact Erika Gonzales.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Antonio Water System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Gonzales at (210) 233-3412. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from San Antonio Water System?
All active and historical solicitations from San Antonio Water System are tracked and searchable. As a utility district agency, San Antonio Water System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from San Antonio Water System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, TX. Review the full solicitation for detailed scope requirements.