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SAM CO-OP IFB SN 2026-A Food Buying Co-Op 2026

Smyth County Public Schools, Marion, VA·School
Mar 16, 2026
Posted Date
May 06, 2026
Submission Deadline
Reported Agency
Southern Appalachian Mountains Food Buying Co-Op
Primary Contact
Tracy Webster · (276) 228-5411
Contract Term
1 year
Duration
48 months
Scope Location
Virginia, Tennessee
Submission Address
1570 West Reservoir Street, Wytheville, VA 24382

Summary

Invitation for sealed bids from qualified vendors to furnish and deliver cafeteria food and related supplies for the Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP). The contract period is July 1, 2026, through June 30, 2027, with potential for four one-year renewals. The co-op serves 155 facilities with a population of 61,421.

Required Attachments

Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Appendix F, Appendix G, Appendix H
17
days late

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Frequently Asked Questions

How do I respond to this IFB from Smyth County Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. Proposals should be submitted to: 1570 West Reservoir Street, Wytheville, VA 24382. For questions, contact Tracy Webster at (276) 228-5411.

Where can I find more RFPs from Smyth County Public Schools?

Civic IQ tracks all active and historical solicitations from Smyth County Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Smyth County Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Smyth County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tracy Webster at (276) 228-5411. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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