Smyth County Schools Shelf Stable Meal Service RFP 012026
Smyth County Public SchoolsSchool · Marion, VA- Due
- Mar 17, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Contract term
- 1 year
- Primary contact
- Phillip Griffin
- (276) 783-8865 ext 2270
The 30-second brief
Smyth County Schools Child Nutrition Department is seeking proposals from qualified vendors for USDA-compliant, shelf-stable meal packages to support students during summer break. The contract award will be based on a Best Value evaluation.
Shelf-stable meal packages, Menu development, Production, Packaging, Enrollment management, Delivery logistics, Real-time tracking, Detailed reporting, Customer support, USDA compliance, Packaging with child-friendly designs, 5-day shelf-stable meal box options, Student privacy maintenance, Dynamic enrollment management, Address verification, Delivery to residences, Online portal for tracking, Dedicated account representative, Weekly communications, Proactive updates, Experience documentation.
Cost (30%), Quality, Variety, Packaging (20%), Delivery Accomplishment and Success Rate (20%), Tracking, Reporting and Auditing (20%), Data Security, and Communication (10%).
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Summary
Smyth County Schools Child Nutrition Department is seeking proposals from qualified vendors for USDA-compliant, shelf-stable meal packages to support students during summer break. The contract award will be based on a Best Value evaluation.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
21- Shelf-stable meal packages
- Menu development
- Production
- Packaging
- Enrollment management
- Delivery logistics
- Real-time tracking
- Detailed reporting
- Customer support
- USDA compliance
- Packaging with child-friendly designs
- 5-day shelf-stable meal box options
- Student privacy maintenance
- Dynamic enrollment management
- Address verification
- Delivery to residences
- Online portal for tracking
- Dedicated account representative
- Weekly communications
- Proactive updates
- Experience documentation
REQUIRED ATTACHMENTS
8- Anti-Collusion Certification Form
- Debarment Certification Form
- General Information about Smyth County Schools
- Scope of Services
- Selection Process
- Code of VA on Ethics in Public Contracting
- Anti-lobbying
- Central Registry Check Form
- Scope location
- Marion, VA
- Reported agency
- Smyth County School Board
Questions about this RFP
How do I respond to this RFP from Smyth County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Phillip Griffin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Smyth County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phillip Griffin at (276) 783-8865 ext 2270. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Shelf-stable meal packages, Menu development, Production, Packaging, Enrollment management, Delivery logistics, Real-time tracking, Detailed reporting, Customer support, USDA compliance, Packaging with child-friendly designs, 5-day shelf-stable meal box options, Student privacy maintenance, Dynamic. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (30%), Quality, Variety, Packaging (20%), Delivery Accomplishment and Success Rate (20%), Tracking, Reporting and Auditing (20%), Data Security, and Communication (10%)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Smyth County Public Schools?
All active and historical solicitations from Smyth County Public Schools are tracked and searchable. As a school agency, Smyth County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Anti-Collusion Certification Form, Debarment Certification Form, General Information about Smyth County Schools, Scope of Services, Selection Process, Code of VA on Ethics in Public Contracting, Anti-. Review the full document from Smyth County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marion, VA. Review the full solicitation for detailed scope requirements.