RSU 16 Wood Chip Fuel Supply & Delivery RFB - Poland Regional High School 2026
Regional School Unit 16School · Poland, ME- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Duration
- 7 months
- Primary contact
- John Hawley
- (207) 998-2727 ext 113
The 30-second brief
Regional School Unit 16 is soliciting sealed, fixed-price bids for wood chip fuel supply and delivery to Poland Regional High School in Poland, Maine. The contract requires an estimated minimum of 500 tons of hardwood wood chips meeting strict specifications including 30%-40% moisture content, 2.5" x 2.5" chip size, debarked logs from sawmill sources, and free from contaminants. Deliveries will use live-bottom walking-floor trailers on an anticipated average of one load per week between November 15, 2026, and May 15, 2027. Bids are due by October 2, 2026, at Noon, to the RSU 16 Office of the Director of Operations at 3 Aggregate Road, Poland, ME 04274. Vendors must maintain general liability and automobile liability insurance of $1,000,000 each.
Hardwood wood chips meeting specifications
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Summary
Regional School Unit 16 is soliciting sealed, fixed-price bids for wood chip fuel supply and delivery to Poland Regional High School in Poland, Maine.
The contract requires an estimated minimum of 500 tons of hardwood wood chips meeting strict specifications including 30%-40% moisture content, 2.5" x 2.5" chip size, debarked logs from sawmill sources, and free from contaminants. Deliveries will use live-bottom walking-floor trailers on an anticipated average of one load per week between November 15, 2026, and May 15, 2027. Bids are due by October 2, 2026, at Noon, to the RSU 16 Office of the Director of Operations at 3 Aggregate Road, Poland, ME 04274. Vendors must maintain general liability and automobile liability insurance of $1,000,000 each.
REQUIRED DELIVERABLES
Hardwood wood chips meeting specifications
REQUIRED ATTACHMENTS
bid form
- Submit to
- RSU 16 – Office of the Director of Operations 3 Aggregate Road Poland, ME 04274
- Scope location
- Poland, ME
- Reported agency
- RSU 16
Questions about this BID
How do I respond to this Bid from Regional School Unit 16?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: RSU 16 – Office of the Director of Operations 3 Aggregate Road Poland, ME 04274. For questions, contact John Hawley.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Regional School Unit 16 in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Hawley at (207) 998-2727 ext 113. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hardwood wood chips meeting specifications. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Regional School Unit 16?
All active and historical solicitations from Regional School Unit 16 are tracked and searchable. As a school agency, Regional School Unit 16 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid form. Review the full document from Regional School Unit 16 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Poland, ME. Review the full solicitation for detailed scope requirements.