Richland County School District One Athletic Weather Alert System RFP No. 2027-004
Richland School District 1School · Columbia, SC- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 1 year
- Primary contact
- Peyton Flewelling
- (803) 231-7039
The 30-second brief
Richland County School District One is soliciting proposals for a turnkey athletic weather alert system under RFP No. 2027-004. The system will be deployed at eight locations: AC Flora, C.A. Johnson, Dreher, Eau Claire, Lower Richland, Columbia, and W.J. Keenan High Schools, plus Memorial Stadium. Scope includes project management, site assessments, hardware (WBGT sensors, lightning detection, sirens, strobes), software subscriptions, installation, training, and ongoing technical support. Requirements include real-time alerts, return-to-play countdown timers, and multi-channel notifications (SMS/email). A non-mandatory virtual pre-proposal meeting is scheduled for September 3, 2026. Proposals are due September 16, 2026, and must include a technical volume and a separate price proposal.
Site assessments, Installation plans, Hardware, Software configuration, Commissioning tests, Training, System manuals, Warranty documentation
Technical Requirements (40%), Methodology of Implementation Maintenance and Support Plan (30%), Vendor References and Experience (20%), Price Proposal (10%)
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Summary
Richland County School District One is soliciting proposals for a turnkey athletic weather alert system under RFP No. 2027-004.
The system will be deployed at eight locations: AC Flora, C.A. Johnson, Dreher, Eau Claire, Lower Richland, Columbia, and W.J. Keenan High Schools, plus Memorial Stadium. Scope includes project management, site assessments, hardware (WBGT sensors, lightning detection, sirens, strobes), software subscriptions, installation, training, and ongoing technical support. Requirements include real-time alerts, return-to-play countdown timers, and multi-channel notifications (SMS/email). A non-mandatory virtual pre-proposal meeting is scheduled for September 3, 2026. Proposals are due September 16, 2026, and must include a technical volume and a separate price proposal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Site assessments
- Installation plans
- Hardware
- Software configuration
- Commissioning tests
- Training
- System manuals
- Warranty documentation
REQUIRED ATTACHMENTS
9- Cover Page
- Page Two
- Technical Proposal (Volume I)
- Price Proposal (Volume II)
- References
- Financial Statements
- Certificates of Insurance
- Exhibit A (Reference Verification)
- Exhibit C (Vendor Application and W-9)
- Submit to
- Procurement Services, Attn: P. Flewelling 2027-004, 201 Park Street, Room 209, Columbia, S. C. 29201
- Duration
- 60 months
- Scope location
- Columbia, SC
- Reported agency
- Richland County School District One
Questions about this RFP
How do I respond to this RFP from Richland School District 1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Services, Attn: P. Flewelling 2027-004, 201 Park Street, Room 209, Columbia, S. C. 29201. For questions, contact Peyton Flewelling.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Richland School District 1 in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Peyton Flewelling at (803) 231-7039. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Site assessments, Installation plans, Hardware, Software configuration, Commissioning tests, Training, System manuals, Warranty documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Requirements (40%), Methodology of Implementation Maintenance and Support Plan (30%), Vendor References and Experience (20%), Price Proposal (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Richland School District 1?
All active and historical solicitations from Richland School District 1 are tracked and searchable. As a school agency, Richland School District 1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Page Two, Technical Proposal (Volume I), Price Proposal (Volume II), References, Financial Statements, Certificates of Insurance, Exhibit A (Reference Verification), Exhibit C (Vendor Appl. Review the full document from Richland School District 1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbia, SC. Review the full solicitation for detailed scope requirements.