Regional School Unit 21 - Boiler #1 Replacement & HVAC Future-Proofing - RFP 27-006 (2026)
Regional School Unit 21School · Kennebunk, ME- Due
- Aug 13, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Primary contact
- Richard Terwilliger-Smith
The 30-second brief
Regional School Unit 21 is soliciting competitive proposals for the removal of existing equipment and installation of a new high-efficiency commercial boiler system at Kennebunk Consolidated School. The scope of work includes heavy rigging, electrical and piping reconnections, commissioning, start-up, and integration provisions for a future Central Air Conditioning / Hydronic Cooling System. The project requires supplying an HB Smith 28 Series commercial boiler (or equal), Limpsfield burner, and Autoflame digital combustion controls. Proposals are due by August 13th, 2026 at 1:00 PM EST, submitted as a lump-sum fixed price.
Base Scope: Demolition, Rigging, HB Smith 28 Series Boiler (or equal), Limpsfield Burner, Autoflame Controls, Piping & Electrical Reconnections, And Start-Up; Central Air Integration Provisions: Specific hydronic/control allowances for future central cooling system compatibility
Compliance with Technical Scope & Central Air Readiness: 30%, Cost Proposal: 30%, Contractor Experience & References: 20%, Proposed Timeline & Lead Times: 20%
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Summary
Regional School Unit 21 is soliciting competitive proposals for the removal of existing equipment and installation of a new high-efficiency commercial boiler system at Kennebunk Consolidated School.
The scope of work includes heavy rigging, electrical and piping reconnections, commissioning, start-up, and integration provisions for a future Central Air Conditioning / Hydronic Cooling System. The project requires supplying an HB Smith 28 Series commercial boiler (or equal), Limpsfield burner, and Autoflame digital combustion controls. Proposals are due by August 13th, 2026 at 1:00 PM EST, submitted as a lump-sum fixed price.
EVALUATION CRITERIA
4- Compliance with Technical Scope & Central Air Readiness: 30%
- Cost Proposal: 30%
- Contractor Experience & References: 20%
- Proposed Timeline & Lead Times: 20%
REQUIRED DELIVERABLES
Base Scope: Demolition, Rigging, HB Smith 28 Series Boiler (or equal), Limpsfield Burner, Autoflame Controls, Piping & Electrical Reconnections, And Start-Up; Central Air Integration Provisions: Specific hydronic/control allowances for future central cooling system compatibility
REQUIRED ATTACHMENTS
6- Contractor Profile
- Equipment Specifications
- Central Air Strategy
- Project Schedule
- References
- Certificate of Insurance
- Submit to
- RSU 21 Facilities Department, Attn: Director of Operations/ Richard Terwilliger-Smith, 177 Alewive Road, Kennebunk, ME 04043
- Scope location
- Kennebunk, ME
Questions about this RFP
How do I respond to this RFP from Regional School Unit 21?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: RSU 21 Facilities Department, Attn: Director of Operations/ Richard Terwilliger-Smith, 177 Alewive Road, Kennebunk, ME 04043. For questions, contact Richard Terwilliger-Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Regional School Unit 21 in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Terwilliger-Smith. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Scope: Demolition, Rigging, HB Smith 28 Series Boiler (or equal), Limpsfield Burner, Autoflame Controls, Piping & Electrical Reconnections, And Start-Up; Central Air Integration Provisions: Specific hydronic/control allowances for future central cooling system compatibility. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with Technical Scope & Central Air Readiness: 30%, Cost Proposal: 30%, Contractor Experience & References: 20%, Proposed Timeline & Lead Times: 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Regional School Unit 21?
All active and historical solicitations from Regional School Unit 21 are tracked and searchable. As a school agency, Regional School Unit 21 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor Profile, Equipment Specifications, Central Air Strategy, Project Schedule, References, Certificate of Insurance. Review the full document from Regional School Unit 21 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kennebunk, ME. Review the full solicitation for detailed scope requirements.