RSU 21 District-Wide Demographic, Capacity, and Facilities Study RFP-2027-007
Regional School Unit 21School · Kennebunk, ME- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Primary contact
- Director Of Operations / Superintendent Of Schools
- (207) 985-1100
The 30-second brief
Regional School Unit 21 (RSU 21) is soliciting proposals for a three-pillar assessment encompassing demographic analysis, facility utilization/capacity, and physical facility conditions across six school sites in Kennebunk, Kennebunkport, and Arundel. The study requires historical enrollment data analysis, 10-year grade-by-grade enrollment projections, building capacity determination, and a Comprehensive Facilities Condition Assessment (FCA) covering structural integrity, MEP systems, ADA compliance, and technology infrastructure. The selected firm will deliver a Capital Improvement Plan (CIP) with a 5-to-10-year maintenance schedule and cost estimates. Proposals are due by October 7, 2026, at 1:00 PM EST. An optional pre-proposal vendor conference is scheduled for September 29, 2026.
Draft Report, Executive Briefing, Final Written Report (PDF and bound physical), GIS mapping, Two formal in-person multimedia presentations
30% Technical Approach & Methodology, 25% Relevant Experience & Qualifications, 20% Cost Proposal, 15% Project Schedule & Capacity, 10% References & Quality of Deliverables
Hear what Regional School Unit 21 plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Regional School Unit 21 (RSU 21) is soliciting proposals for a three-pillar assessment encompassing demographic analysis, facility utilization/capacity, and physical facility conditions across six school sites in Kennebunk, Kennebunkport, and Arundel.
The study requires historical enrollment data analysis, 10-year grade-by-grade enrollment projections, building capacity determination, and a Comprehensive Facilities Condition Assessment (FCA) covering structural integrity, MEP systems, ADA compliance, and technology infrastructure. The selected firm will deliver a Capital Improvement Plan (CIP) with a 5-to-10-year maintenance schedule and cost estimates. Proposals are due by October 7, 2026, at 1:00 PM EST. An optional pre-proposal vendor conference is scheduled for September 29, 2026.
EVALUATION CRITERIA
5- 30% Technical Approach & Methodology
- 25% Relevant Experience & Qualifications
- 20% Cost Proposal
- 15% Project Schedule & Capacity
- 10% References & Quality of Deliverables
REQUIRED DELIVERABLES
5- Draft Report
- Executive Briefing
- Final Written Report (PDF and bound physical)
- GIS mapping
- Two formal in-person multimedia presentations
REQUIRED ATTACHMENTS
8- Executive Summary
- Firm Overview
- Qualifications
- Relevant Experience
- Three references
- Project Methodology
- Project Schedule
- Fee Proposal
- Submit to
- RSU 21 Central Office, 177 Alewive Road, Kennebunk, ME 04043
- Scope location
- Kennebunk, ME
- Reported agency
- Regional School Unit 21 (RSU 21)
Questions about this RFP
How do I respond to this RFP from Regional School Unit 21?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: RSU 21 Central Office, 177 Alewive Road, Kennebunk, ME 04043. For questions, contact Director Of Operations / Superintendent Of Schools.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Regional School Unit 21 in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Director Of Operations / Superintendent Of Schools at (207) 985-1100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Draft Report, Executive Briefing, Final Written Report (PDF and bound physical), GIS mapping, Two formal in-person multimedia presentations. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "30% Technical Approach & Methodology, 25% Relevant Experience & Qualifications, 20% Cost Proposal, 15% Project Schedule & Capacity, 10% References & Quality of Deliverables" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Regional School Unit 21?
All active and historical solicitations from Regional School Unit 21 are tracked and searchable. As a school agency, Regional School Unit 21 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive Summary, Firm Overview, Qualifications, Relevant Experience, Three references, Project Methodology, Project Schedule, Fee Proposal. Review the full document from Regional School Unit 21 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kennebunk, ME. Review the full solicitation for detailed scope requirements.