RSU 21 School Photography Services - RFP No. 27-008 (2026)
Regional School Unit 21School · Kennebunk, ME- Due
- Dec 3, 2026
- 30 days left
- Posted
- Oct 30, 2026
- Primary contact
- Shelly Allen
- (207) 985-1100 ext 1
The 30-second brief
RSU 21 seeks competitive proposals from qualified vendors to provide comprehensive school photography, athletics, administrative, and SIS portrait services for approximately 2,150 students across 6 school buildings for the 2027-2028 academic year. Required deliverables include Fall Portrait Days, student and staff portraits, make-up/retake days, high school senior portraits, athletic and extracurricular group photos, special events coverage, and SIS data integration. Proposals are due by 11:00 a.m. on December 3, 2026, and may be submitted via email to Shelly Allen at [email protected] or physically at 177 Alewive Road, Kennebunk, ME 04043.
Fall Portrait Days, Student and Staff Portraits, Make-up / Retake Days, High School Senior Portraits, Athletics / Activities, Special Events, Administrative and Student Information System (SIS) Data, Ordering, Production, And Customer Service
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Summary
RSU 21 seeks competitive proposals from qualified vendors to provide comprehensive school photography, athletics, administrative, and SIS portrait services for approximately 2,150 students across 6 school buildings for the 2027-2028 academic year.
Required deliverables include Fall Portrait Days, student and staff portraits, make-up/retake days, high school senior portraits, athletic and extracurricular group photos, special events coverage, and SIS data integration. Proposals are due by 11:00 a.m. on December 3, 2026, and may be submitted via email to Shelly Allen at [email protected] or physically at 177 Alewive Road, Kennebunk, ME 04043.
REQUIRED DELIVERABLES
10- Fall Portrait Days
- Student and Staff Portraits
- Make-up / Retake Days
- High School Senior Portraits
- Athletics / Activities
- Special Events
- Administrative and Student Information System (SIS) Data
- Ordering
- Production
- Customer Service
REQUIRED ATTACHMENTS
7- Company Profile and Experience
- Overview of technology cameras and lighting equipment/standards
- Pricing and Package Structure
- Data Security & Privacy
- Sample Materials
- Proof of Commercial General Liability Insurance
- Workers' Compensation Insurance
- Submit to
- Email PDF proposals to [email protected] or mail/hand deliver to RSU 21 Attn: Shelly Allen, Administrative Assistant to the Superintendent, 177 Alewive Road, Kennebunk, ME 04043
- Scope location
- Kennebunk, ME
- Reported agency
- RSU 21
Questions about this RFP
How do I respond to this RFP from Regional School Unit 21?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email PDF proposals to [email protected] or mail/hand deliver to RSU 21 Attn: Shelly Allen, Administrative Assistant to the Superintendent, 177 Alewive Road, Kennebunk, ME 04043. For questions, contact Shelly Allen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Regional School Unit 21 in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shelly Allen at (207) 985-1100 ext 1. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fall Portrait Days, Student and Staff Portraits, Make-up / Retake Days, High School Senior Portraits, Athletics / Activities, Special Events, Administrative and Student Information System (SIS) Data, Ordering, Production, And Customer Service. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Regional School Unit 21?
All active and historical solicitations from Regional School Unit 21 are tracked and searchable. As a school agency, Regional School Unit 21 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Profile and Experience, Overview of technology cameras and lighting equipment/standards, Pricing and Package Structure, Data Security & Privacy, Sample Materials, Proof of Commercial General L. Review the full document from Regional School Unit 21 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kennebunk, ME. Review the full solicitation for detailed scope requirements.