RSU 21 School District Night Custodial Services RFP 2026-2027
Regional School Unit 21School · Kennebunk, ME- Due
- Feb 24, 2026
- Deadline passed
- Posted
- Feb 24, 2026
- Contract term
- 1 year
- Primary contact
- Richard Terwilliger-Smith
The 30-second brief
RSU 21 School District is seeking sealed proposals from qualified contractors to provide night custodial services for the FY 2026-2027 school year. The services include cleaning, disinfection, trash removal, and securing buildings across various school facilities.
Staffing matrix, Backup staffing plan, Commitment to consistent personnel assignments, Written training plan, Company overview, Experience with K-12 facilities, Minimum wage and benefits summary, Five references, Litigation disclosure, Annual lump-sum cost proposal.
Cost (30%), Staffing & Coverage Plan (25%), Training & Compliance (20%), Relevant Experience & References (15%), Management & Quality Control (10%)
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Summary
RSU 21 School District is seeking sealed proposals from qualified contractors to provide night custodial services for the FY 2026-2027 school year. The services include cleaning, disinfection, trash removal, and securing buildings across various school facilities.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Staffing matrix
- Backup staffing plan
- Commitment to consistent personnel assignments
- Written training plan
- Company overview
- Experience with K-12 facilities
- Minimum wage and benefits summary
- Five references
- Litigation disclosure
- Annual lump-sum cost proposal
REQUIRED ATTACHMENTS
Appendix A
- Submit to
- 177 Alewive Road, Kennebunk, ME 04043
- Duration
- 12 months
- Scope location
- Kennebunk, Maine
- Reported agency
- RSU 21 School District
Questions about this RFP
How do I respond to this RFP from Regional School Unit 21?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 177 Alewive Road, Kennebunk, ME 04043. For questions, contact Richard Terwilliger-Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Regional School Unit 21 in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Terwilliger-Smith. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Staffing matrix, Backup staffing plan, Commitment to consistent personnel assignments, Written training plan, Company overview, Experience with K-12 facilities, Minimum wage and benefits summary, Five references, Litigation disclosure, Annual lump-sum cost proposal.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (30%), Staffing & Coverage Plan (25%), Training & Compliance (20%), Relevant Experience & References (15%), Management & Quality Control (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Regional School Unit 21?
All active and historical solicitations from Regional School Unit 21 are tracked and searchable. As a school agency, Regional School Unit 21 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A. Review the full document from Regional School Unit 21 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kennebunk, Maine. Review the full solicitation for detailed scope requirements.