Region 4 ESC Employee Benefits and Retirement Enrollment Administrative Services RFP 27-01 (2026)
Region 4 Education Service CenterLocal Agency · Houston, TX- Due
- Nov 3, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 3 years
- Primary contact
- Procurement
- (555) 123-4567 ext 101
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Summary
Region 4 Education Service Center is requesting proposals for Employee Benefits and Retirement Enrollment Administrative Services under solicitation number 27-01.
The scope of work includes employee benefits administration, retirement plan services, Section 125 administration, insurance products, enrollment services, eligibility management, payroll/HRIS integration, carrier connectivity, and benefits communications. Proposals are due by November 3, 2026 at 2:00 PM (CT) and must be submitted online via Region 4 ESC's procurement portal at region4esc.ionwave.net. A non-mandatory pre-proposal conference was held on October 7, 2026, and questions were due by October 16, 2026. The initial contract term is for three years with up to two additional one-year renewal options.
REQUIRED ATTACHMENTS
13- Deviation Form
- Offer and Contract Signature Form
- Products and Pricing
- Disclosure of Interested Parties form or Evidence of Exemption
- Conflict of Interest Questionnaire
- Diversity HUB Certifications
- Value Added Services
- W-9 Upload
- Additional Agreements Offeror will require Participating Agencies to sign
- Dunn & Bradstreet Report
- Customer Reference Form
- OMNIA Partners - Exhibit F Federal Funds Certifications
- OMNIA Partners - Exhibit G New Jersey Business Compliance
- Submit to
- https://region4esc.ionwave.net/PublicDetail.aspx?bidID=242&SourceType=2
- Duration
- 60 months
- Scope location
- Houston, TX
Questions about this RFP
How do I respond to this RFP from Region 4 Education Service Center?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://region4esc.ionwave.net/PublicDetail.aspx?bidID=242&SourceType=2. For questions, contact Procurement.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Region 4 Education Service Center in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Procurement at (555) 123-4567 ext 101. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Region 4 Education Service Center?
All active and historical solicitations from Region 4 Education Service Center are tracked and searchable. As a local agency agency, Region 4 Education Service Center regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Deviation Form, Offer and Contract Signature Form, Products and Pricing, Disclosure of Interested Parties form or Evidence of Exemption, Conflict of Interest Questionnaire, Diversity HUB Certification. Review the full document from Region 4 Education Service Center for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, TX. Review the full solicitation for detailed scope requirements.