Redevelopment Authority of the City of York - Grounds Maintenance and Snow Removal Services - RFP 2026
City of YorkCity · York, PA- Due
- Nov 25, 2026
- 10 days left
- Contract term
- 1 year
- Primary contact
- David Tavarez
- (717) 849-2281
The 30-second brief
The Redevelopment Authority of the City of York seeks proposals from qualified contractors to provide seasonal grounds maintenance, including mowing, edging, trimming, weed control, litter pickup, and winter snow and ice management services across 86 designated properties throughout York, Pennsylvania. Services include biweekly mowing from April through October and snow removal, plowing, shoveling, and ice control from November through March. Contractors may submit pricing for grounds maintenance only, snow removal only, or both service categories. Proposals are due electronically by November 25, 2026, at 4:00 p.m., with written questions due by November 16, 2026. The contract term spans April 1, 2027, through March 31, 2028, with annual renewal options.
Grounds maintenance services; Snow and ice management services; Pricing per mow and seasonal cost; Pricing per plow and seasonal cost; Annual fixed-fee pricing
Relevant experience and qualifications, References and past performance, Equipment and staffing capacity, Responsiveness and service approach, Pricing and overall value, Ability to serve multiple locations efficiently
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Summary
The Redevelopment Authority of the City of York seeks proposals from qualified contractors to provide seasonal grounds maintenance, including mowing, edging, trimming, weed control, litter pickup, and winter snow and ice management services across 86 designated properties throughout York, Pennsylvania.
Services include biweekly mowing from April through October and snow removal, plowing, shoveling, and ice control from November through March. Contractors may submit pricing for grounds maintenance only, snow removal only, or both service categories. Proposals are due electronically by November 25, 2026, at 4:00 p.m., with written questions due by November 16, 2026. The contract term spans April 1, 2027, through March 31, 2028, with annual renewal options.
EVALUATION CRITERIA
6- Relevant experience and qualifications
- References and past performance
- Equipment and staffing capacity
- Responsiveness and service approach
- Pricing and overall value
- Ability to serve multiple locations efficiently
REQUIRED DELIVERABLES
5- Grounds maintenance services
- Snow and ice management services
- Pricing per mow and seasonal cost
- Pricing per plow and seasonal cost
- Annual fixed-fee pricing
REQUIRED ATTACHMENTS
14- Company name
- Address
- Contact person
- Phone number
- Email address
- Description of proposed service approach
- Equipment list
- Staffing plan
- Emergency response procedures
- Company overview
- Experience performing similar work
- References
- Description of equipment
- Proof of applicable licenses and certifications
- Submit to
- [email protected]
- Scope location
- York, PA
- Reported agency
- Redevelopment Authority of the City of York
Questions about this RFP
How do I respond to this RFP from City of York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David Tavarez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of York in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Tavarez at (717) 849-2281. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grounds maintenance services; Snow and ice management services; Pricing per mow and seasonal cost; Pricing per plow and seasonal cost; Annual fixed-fee pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and qualifications, References and past performance, Equipment and staffing capacity, Responsiveness and service approach, Pricing and overall value, Ability to serve multiple loca..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of York?
All active and historical solicitations from City of York are tracked and searchable. As a city agency, City of York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company name, Address, Contact person, Phone number, Email address, Description of proposed service approach, Equipment list, Staffing plan, Emergency response procedures, Company overview, Experience. Review the full document from City of York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: York, PA. Review the full solicitation for detailed scope requirements.
