City of York Special Events Consulting Services RFP 2026 - REQUEST 2026-017
City of YorkCity · York, PA- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Jan 2, 2026
- Primary contact
- Daneen Collier
- (717) 852-8033
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Summary
The City of York is soliciting proposals from qualified firms and contractors to provide special event consulting services for the 2026 calendar year.
The scope of work involves managing and supporting several key city events including the Olde York Street Fair, Box Lunch Revue, Juneteenth Celebration, Yorkfest Arts Festival, Light Up York, and the New Year's Eve Celebration. The Department of Public Works oversees these initiatives to ensure safe and productive community programs. Proposals must demonstrate professional competence and experience in event management. Submissions are due by January 23, 2026, at 9:00 PM (21:00:00) to the City of York at 101 S George St, York, PA. A Notice of Interest is required by January 16, 2026.
- Submit to
- 101 S GEORGE ST, York, PA, 17401
- Scope location
- York, PA
Questions about this RFP
How do I respond to this RFP from City of York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. Submissions should be delivered to: 101 S GEORGE ST, York, PA, 17401. For questions, contact Daneen Collier.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of York in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daneen Collier at (717) 852-8033. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of York?
All active and historical solicitations from City of York are tracked and searchable. As a city agency, City of York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: York, PA. Review the full solicitation for detailed scope requirements.