Rabun County Board of Education - Copier Fleet Replacement RFP 2026 - Rabun Copiers 2026 Bid
Rabun County School DistrictSchool · Clayton, GA- Due
- Nov 5, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Greg Purcell
- (706) 212-4350 ext 5245
The 30-second brief
The Rabun County Board of Education is seeking competitive bids for replacing the existing MFP copier fleet in the Rabun County School district, including new business-grade copiers, Coreza Direct Print software installation, maintenance, automatic toner shipping, and operator training. The lease structure must comply with GASB Statement No. 87, featuring a one-year term with intent to renew annually through June 2030, with new copiers installed after 12/01/2026. Bids must be mailed to the Board of Education in Tiger, GA, marked "Rabun Copiers 2026 Bid," by November 5, 2026 at 12 PM. A mandatory pre-bid meeting is scheduled for 10/21/2026 at 9 AM at the Rabun County Board of Education Office, 963 Tiger Connector Road, Tiger, GA 30576, and attendance is required for bid submission. Submissions must include lease financing interest rates, amortization schedules, and detailed cost breakdowns.
Cost Effectiveness (total cost based on Lease term and historical volumes) - 30%, Service and Support Solution Proposed - 20%, Proposed Timeline - 10%, References and Past Performance - 15%, Quality of proposed product and workmanship - 25%
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Summary
The Rabun County Board of Education is seeking competitive bids for replacing the existing MFP copier fleet in the Rabun County School district, including new business-grade copiers, Coreza Direct Print software installation, maintenance, automatic toner shipping, and operator training.
The lease structure must comply with GASB Statement No. 87, featuring a one-year term with intent to renew annually through June 2030, with new copiers installed after 12/01/2026. Bids must be mailed to the Board of Education in Tiger, GA, marked "Rabun Copiers 2026 Bid," by November 5, 2026 at 12 PM. A mandatory pre-bid meeting is scheduled for 10/21/2026 at 9 AM at the Rabun County Board of Education Office, 963 Tiger Connector Road, Tiger, GA 30576, and attendance is required for bid submission. Submissions must include lease financing interest rates, amortization schedules, and detailed cost breakdowns.
EVALUATION CRITERIA
Cost Effectiveness (total cost based on Lease term and historical volumes) - 30%, Service and Support Solution Proposed - 20%, Proposed Timeline - 10%, References and Past Performance - 15%, Quality of proposed product and workmanship - 25%
- Submit to
- Bids are to be mailed to the Board of Education in Tiger, GA to the attention of Greg Purcell. The packaging must be marked Rabun Copiers 2026 Bid.
- Duration
- 43 months
- Scope location
- Tiger, GA
- Reported agency
- Rabun County Board of Education
Questions about this RFP
How do I respond to this RFP from Rabun County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. Submissions should be delivered to: Bids are to be mailed to the Board of Education in Tiger, GA to the attention of Greg Purcell. The packaging must be marked Rabun Copiers 2026 Bid.. For questions, contact Greg Purcell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rabun County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Purcell at (706) 212-4350 ext 5245. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Effectiveness (total cost based on Lease term and historical volumes) - 30%, Service and Support Solution Proposed - 20%, Proposed Timeline - 10%, References and Past Performance - 15%, Quality o..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rabun County School District?
All active and historical solicitations from Rabun County School District are tracked and searchable. As a school agency, Rabun County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Rabun County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tiger, GA. Review the full solicitation for detailed scope requirements.