Putnam County School District - Procurement Justification – Hotel Accommodations and Meeting Space for BSIS Civics Workshop - SGS #054-331-2610 (2026)
Putnam County School DistrictSchool · Palatka, FL- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Contract term
- 1 year
- Primary contact
- Bryan Helms
- (386) 329-0538
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Summary
The North East Florida Educational Consortium (NEFEC) on behalf of Putnam County School District is issuing a single source procurement justification for hotel accommodations, meeting rooms, and event support services for the BSIS Civics Summer Professional Learning Workshop.
The event is scheduled for July 8-9, 2026, in Orlando, Florida, requiring guest rooms, breakout spaces, audiovisual support, and logistical coordination within state per diem guidelines. The estimated total cost is $10,000 to $15,000 for this one-time event. Responses to this single source notice are due by March 6, 2026, at 5:00 pm via the e-Procurement platform.
REQUIRED ATTACHMENTS
Statement regarding capability to provide requested goods or services, manufacturer authorization statement for distributors and re-sellers
- Submit to
- https://secure.procurenow.com/portal/myputnamschools
- Scope location
- Orlando, FL
Questions about this BID
How do I respond to this Bid from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/myputnamschools. For questions, contact Bryan Helms.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Helms at (386) 329-0538. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement regarding capability to provide requested goods or services, manufacturer authorization statement for distributors and re-sellers. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.