Polk County Freightliner Vehicle Acquisitions and Services RFP 26-209 2026
Polk County Transportation Planning OrganizationMPO · Bartow, FL- Due
- May 20, 2026
- Deadline passed
- Posted
- May 20, 2026
- Contract term
- 5 years
- Primary contact
- Brad Howard
- (863) 534-6757
The 30-second brief
Polk County is soliciting proposals from qualified Freightliner dealerships within 50 miles of Bartow, FL for vehicle acquisitions, parts, and maintenance services for Classes 6-8. Proposals are due by May 20, 2026.
Transmittal letter, Experience documentation, Cost sheet, Reference surveys, Immigration affidavits
Experience and Qualifications (45 points), Cost (45 points), Surveys of Past Performance (10 points)
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Summary
Polk County is soliciting proposals from qualified Freightliner dealerships within 50 miles of Bartow, FL for vehicle acquisitions, parts, and maintenance services for Classes 6-8. Proposals are due by May 20, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Transmittal letter
- Experience documentation
- Cost sheet
- Reference surveys
- Immigration affidavits
REQUIRED ATTACHMENTS
5- Attachment A Cost Sheet
- Exhibit 1 Performance Surveys
- Drug-Free Workplace Form
- Affidavit Certification Immigration Laws
- E-Verify Certification
REQUIRED STAFFING
Service Manager, Maintenance Technicians
- Submit to
- Email: [email protected]
- Scope location
- Bartow, FL
- Reported agency
- Polk County
Questions about this RFP
How do I respond to this RFP from Polk County Transportation Planning Organization?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email: [email protected]. For questions, contact Brad Howard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Polk County Transportation Planning Organization in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Howard at (863) 534-6757. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Manager, Maintenance Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal letter, Experience documentation, Cost sheet, Reference surveys, Immigration affidavits. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (45 points), Cost (45 points), Surveys of Past Performance (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Polk County Transportation Planning Organization?
All active and historical solicitations from Polk County Transportation Planning Organization are tracked and searchable. As a mpo agency, Polk County Transportation Planning Organization regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Cost Sheet, Exhibit 1 Performance Surveys, Drug-Free Workplace Form, Affidavit Certification Immigration Laws, E-Verify Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Polk County Transportation Planning Organization for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartow, FL. Review the full solicitation for detailed scope requirements.
