Pocahontas County Schools - Invitation for Sealed Bids for Two New Pickup Trucks - 2026
Pocahontas County School DistrictSchool · Buckeye, WV- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Primary contact
- Duane Gibson
The 30-second brief
Pocahontas County Schools invites sealed bids for the purchase and delivery of two new, current-model-year-or-newer, four-wheel-drive pickup trucks meeting specifications for heavy-duty county school operations. The procurement includes Line Item 1, a 1-ton 4x4 pickup truck with a utility/service bed, and Line Item 2, a 3/4-ton 4x4 pickup truck with a utility/service bed. Both vehicles must be factory-approved and prepared for V-style snow-plow installation, featuring automatic transmission, air conditioning, towing package, and winter/fleet features. Bids are due by October 5, 2026, at 1:00 PM at the Pocahontas County Schools Central Office, with a public bid opening at the Pocahontas County Board of Education office in Buckeye, WV.
One (1) new 1-ton, 4x4, Single-cab pickup truck with utility / service bed; One (1) new 3/4-ton, 4x4, Single-cab pickup truck with utility / service bed; optional snow plow, Mounting hardware, Plow controller, Engine block heater, Running boards/side steps, Bed cover, And additional key/fob
Responsiveness to the specifications and responsibility of the bidder, lowest responsive and responsible bid for each line item
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Summary
Pocahontas County Schools invites sealed bids for the purchase and delivery of two new, current-model-year-or-newer, four-wheel-drive pickup trucks meeting specifications for heavy-duty county school operations.
The procurement includes Line Item 1, a 1-ton 4x4 pickup truck with a utility/service bed, and Line Item 2, a 3/4-ton 4x4 pickup truck with a utility/service bed. Both vehicles must be factory-approved and prepared for V-style snow-plow installation, featuring automatic transmission, air conditioning, towing package, and winter/fleet features. Bids are due by October 5, 2026, at 1:00 PM at the Pocahontas County Schools Central Office, with a public bid opening at the Pocahontas County Board of Education office in Buckeye, WV.
EVALUATION CRITERIA
Responsiveness to the specifications and responsibility of the bidder, lowest responsive and responsible bid for each line item
REQUIRED DELIVERABLES
3- One (1) new 1-ton, 4x4, Single-cab pickup truck with utility / service bed
- One (1) new 3/4-ton, 4x4, Single-cab pickup truck with utility / service bed
- Optional snow plow, Mounting hardware, Plow controller, Engine block heater, Running boards/side steps, Bed cover, And additional key/fob
REQUIRED ATTACHMENTS
12- Completed and signed bid form
- Manufacturer specification sheet for the exact vehicle offered
- Complete list of included packages and equipment
- Clear identification of all exceptions/deviations
- Vehicle VIN or statement before final acceptance
- Warranty terms and nearest authorized warranty/service location
- Estimated delivery date
- Manufacturer/dealer confirmation of snow-plow compatibility
- Completed bidder certification and signature page
- Any documentation required by applicable West Virginia law
- Policy 8200
- Pocahontas County Schools
- Submit to
- Pocahontas County Schools Attn: Duane Gibson, Central Office, 404 Old Buckeye Rd, Buckeye, WV 24924
- Scope location
- Buckeye, WV
Questions about this BID
How do I respond to this Bid from Pocahontas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pocahontas County Schools Attn: Duane Gibson, Central Office, 404 Old Buckeye Rd, Buckeye, WV 24924. For questions, contact Duane Gibson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Pocahontas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Duane Gibson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) new 1-ton, 4x4, Single-cab pickup truck with utility / service bed; One (1) new 3/4-ton, 4x4, Single-cab pickup truck with utility / service bed; optional snow plow, Mounting hardware, Plow controller, Engine block heater, Running boards/side steps, Bed cover, And additional key/fob. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to the specifications and responsibility of the bidder, lowest responsive and responsible bid for each line item" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pocahontas County School District?
All active and historical solicitations from Pocahontas County School District are tracked and searchable. As a school agency, Pocahontas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed bid form, Manufacturer specification sheet for the exact vehicle offered, Complete list of included packages and equipment, Clear identification of all exceptions/deviations, Vehi. Review the full document from Pocahontas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buckeye, WV. Review the full solicitation for detailed scope requirements.