Pocahontas County School District Country Roads Food Cooperative WV Local Meat Products RFQ# 26-002
Pocahontas County School DistrictSchool · Buckeye, WV- Due
- Apr 10, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- Linda D. Knott
- (304) 466-6000 ext 1100
The 30-second brief
The Country Roads Food Cooperative, representing school districts in Greenbrier, McDowell, Monroe, Nicholas, Pocahontas, Summers, Webster, Wyoming, Logan, Raleigh, and Boone counties, is soliciting bids for West Virginia local meat products under RFQ# 26-002. The procurement is for an open-end contract to supply cooked beef patties (2 oz or greater), ground beef (40 lbs per case), and optional beef jerky. Products must meet 'Buy American' provisions and specific WV-grown, manufactured, or processed criteria. The initial contract term runs from July 1, 2026, through June 30, 2027, with two optional one-year renewals. Vendors must provide proof of workers' compensation, WV business registration, and commercial general liability insurance. Bids are due by April 10, 2026, at 10:00 A.M., with a public opening scheduled for April 22, 2026.
Product Description, Quantity, Pricing, Frequency of availability, Child nutrition product information label, W9 form, Purchasing Affidavit
Lowest overall total cost
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Summary
The Country Roads Food Cooperative, representing school districts in Greenbrier, McDowell, Monroe, Nicholas, Pocahontas, Summers, Webster, Wyoming, Logan, Raleigh, and Boone counties, is soliciting bids for West Virginia local meat products under RFQ# 26-002.
The procurement is for an open-end contract to supply cooked beef patties (2 oz or greater), ground beef (40 lbs per case), and optional beef jerky. Products must meet 'Buy American' provisions and specific WV-grown, manufactured, or processed criteria. The initial contract term runs from July 1, 2026, through June 30, 2027, with two optional one-year renewals. Vendors must provide proof of workers' compensation, WV business registration, and commercial general liability insurance. Bids are due by April 10, 2026, at 10:00 A.M., with a public opening scheduled for April 22, 2026.
EVALUATION CRITERIA
Lowest overall total cost
REQUIRED DELIVERABLES
7- Product Description
- Quantity
- Pricing
- Frequency of availability
- Child nutrition product information label
- W9 form
- Purchasing Affidavit
REQUIRED ATTACHMENTS
7- Exhibit A Pricing Page
- Addendum Acknowledgment Form
- Insurance Declaration Page
- W9
- Purchasing Affidavit
- Lobbying Certification
- Suspension and Debarment Certification
- Submit to
- Summers County Board of Education, 418 Temple Street, Hinton, WV 25951
- Duration
- 36 months
- Scope location
- Hinton, WV
Questions about this RFQ
How do I respond to this RFQ from Pocahontas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Summers County Board of Education, 418 Temple Street, Hinton, WV 25951. For questions, contact Linda D. Knott.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Pocahontas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda D. Knott at (304) 466-6000 ext 1100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Product Description, Quantity, Pricing, Frequency of availability, Child nutrition product information label, W9 form, Purchasing Affidavit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pocahontas County School District?
All active and historical solicitations from Pocahontas County School District are tracked and searchable. As a school agency, Pocahontas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Pricing Page, Addendum Acknowledgment Form, Insurance Declaration Page, W9, Purchasing Affidavit, Lobbying Certification, Suspension and Debarment Certification. Review the full document from Pocahontas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinton, WV. Review the full solicitation for detailed scope requirements.