Country Roads Cooperative Food and Food Service Supplies RFP 2026
Pocahontas County School DistrictSchool · Buckeye, WV- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Mar 2, 2026
- Contract term
- 1 year
- Primary contact
- Linda Knott
- (304) 466-6000 ext 1100
The 30-second brief
The Country Roads Cooperative is seeking proposals from qualified vendors to procure non-commodity food, supplies, materials, and equipment for its member school districts. The goal is to leverage volume purchasing agreements to achieve cost savings and streamline the procurement process while meeting or exceeding cooperative and individual county purchasing requirements.
Food, Supplies, Materials, Equipment and related services germane to the food service operation; electronic method to track orders, Rebates, Deliveries, Invoices, And quarterly reports; market basket methods of purchasing; capability for certified public accountants to audit Distributors; fee structure; pricing and information, Catalogues, Search information, Technical information, Etc., Via a website; field staff to assist participating member school corporations; manufacturer incentives; copies of all procurement documents, Including advertising schedules; compliance with Clean Air Act and Federal Water Pollution Control Act.
Fee Proposal and Benefits of the Bidder's Organization (20 points), Qualifications, Financial Stability and Experience of Bidder (25 points), Distribution and Value-Added Incentives (20 Points), Contract Sourcing Performance and Prices (30 Points).
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Summary
The Country Roads Cooperative is seeking proposals from qualified vendors to procure non-commodity food, supplies, materials, and equipment for its member school districts.
The goal is to leverage volume purchasing agreements to achieve cost savings and streamline the procurement process while meeting or exceeding cooperative and individual county purchasing requirements.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Food, Supplies, Materials, Equipment and related services germane to the food service operation
- Electronic method to track orders, Rebates, Deliveries, Invoices, And quarterly reports
- Market basket methods of purchasing
- Capability for certified public accountants to audit Distributors
- Fee structure
- Pricing and information, Catalogues, Search information, Technical information, Etc., Via a website
- Field staff to assist participating member school corporations
- Manufacturer incentives
- Copies of all procurement documents, Including advertising schedules
- Compliance with Clean Air Act and Federal Water Pollution Control Act
REQUIRED ATTACHMENTS
6- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Appendix E
- Service Providers Response Form
- Submit to
- Summers County Schools Child Nutrition 418 Temple Street, Hinton, WV 25951
- Duration
- 36 months
- Scope location
- Pocahontas County, West Virginia
- Reported agency
- Country Roads Cooperative
Questions about this RFP
How do I respond to this RFP from Pocahontas County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Summers County Schools Child Nutrition 418 Temple Street, Hinton, WV 25951. For questions, contact Linda Knott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pocahontas County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Knott at (304) 466-6000 ext 1100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Food, Supplies, Materials, Equipment and related services germane to the food service operation; electronic method to track orders, Rebates, Deliveries, Invoices, And quarterly reports; market basket methods of purchasing; capability for certified public accountants to audit Distributors; fee struct. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fee Proposal and Benefits of the Bidder's Organization (20 points), Qualifications, Financial Stability and Experience of Bidder (25 points), Distribution and Value-Added Incentives (20 Points), Contr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pocahontas County School District?
All active and historical solicitations from Pocahontas County School District are tracked and searchable. As a school agency, Pocahontas County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D, Appendix E, Service Providers Response Form. Review the full document from Pocahontas County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pocahontas County, West Virginia. Review the full solicitation for detailed scope requirements.