Pikes Peak Library District - Server Refresh - RFP 520-26-03 (2026)
Pikes Peak Library DistrictLibrary District · Colorado Springs, CO- Due
- Dec 1, 2026
- 18 days left
- Posted
- Nov 2, 2026
- Contract term
- 1 year
- Primary contact
- Kim Hoggatt
The 30-second brief
Pikes Peak Library District is seeking proposals for a server refresh to replace existing servers hosting virtual infrastructure, running a Nutanix cluster with N+1 high availability. Hardware requirements include 3 hosts (nodes), minimum 15 TB usable storage, minimum 512 GB memory per host, current gen CPU with 24 physical cores per node, dual active-ready NICs and power supplies, and 10 Gb fiber support. The project involves initial setup, configuration, physical installation, VM migration for approximately 60 virtual machines, backup infrastructure integration, and SIEM connection. Software must include Nutanix licensing and 1-year production support along with a 5-year hardware warranty with next-day onsite repair. Proposals are due by December 1, 2026, at 2:00 PM MST.
3 hosts (nodes), Minimum 15 TB usable storage, Minimum 512 GB memory per host, 24 physical cores per host, Dual active-ready NICs, Dual active-ready power supplies, Fiberoptic cables, Fiber transceivers (SFP), Nutanix licensing, Initial setup and implementation, Hypervisor installation and configuration, VM migration, Backup infrastructure integration, SIEM connection, 1-year Nutanix production support, 5-year hardware warranty
Bid Completeness (15%), References (15%), Pricing (40%), Quality of Services (15%), Vendor Qualifications and History (15%)
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Summary
Pikes Peak Library District is seeking proposals for a server refresh to replace existing servers hosting virtual infrastructure, running a Nutanix cluster with N+1 high availability.
Hardware requirements include 3 hosts (nodes), minimum 15 TB usable storage, minimum 512 GB memory per host, current gen CPU with 24 physical cores per node, dual active-ready NICs and power supplies, and 10 Gb fiber support. The project involves initial setup, configuration, physical installation, VM migration for approximately 60 virtual machines, backup infrastructure integration, and SIEM connection. Software must include Nutanix licensing and 1-year production support along with a 5-year hardware warranty with next-day onsite repair. Proposals are due by December 1, 2026, at 2:00 PM MST.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
16- 3 hosts (nodes)
- Minimum 15 TB usable storage
- Minimum 512 GB memory per host
- 24 physical cores per host
- Dual active-ready NICs
- Dual active-ready power supplies
- Fiberoptic cables
- Fiber transceivers (SFP)
- Nutanix licensing
- Initial setup and implementation
- Hypervisor installation and configuration
- VM migration
- Backup infrastructure integration
- SIEM connection
- 1-year Nutanix production support
- 5-year hardware warranty
REQUIRED ATTACHMENTS
3- Addendum A - Proposal Cover Sheet
- Addendum B - References
- Responses to Section 4
Vendor Qualifications and Information, Responses to Section 5. Pricing, List of exceptions or deviations, ACORD certificates and/or other proof of required insurances
- Submit to
- Pikes Peak Library District, Attn: Kim Hoggatt/Lindsay Sosa, Finance Office, RFP# 520-26-03, 1175 Chapel Hills Drive, Colorado Springs, CO 80920
- Duration
- 60 months
- Scope location
- Colorado Springs, CO
Questions about this RFP
How do I respond to this RFP from Pikes Peak Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pikes Peak Library District, Attn: Kim Hoggatt/Lindsay Sosa, Finance Office, RFP# 520-26-03, 1175 Chapel Hills Drive, Colorado Springs, CO 80920. For questions, contact Kim Hoggatt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pikes Peak Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Hoggatt. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 3 hosts (nodes), Minimum 15 TB usable storage, Minimum 512 GB memory per host, 24 physical cores per host, Dual active-ready NICs, Dual active-ready power supplies, Fiberoptic cables, Fiber transceivers (SFP), Nutanix licensing, Initial setup and implementation, Hypervisor installation and configura. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid Completeness (15%), References (15%), Pricing (40%), Quality of Services (15%), Vendor Qualifications and History (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pikes Peak Library District?
All active and historical solicitations from Pikes Peak Library District are tracked and searchable. As a library district agency, Pikes Peak Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum A - Proposal Cover Sheet, Addendum B - References, Responses to Section 4. Vendor Qualifications and Information, Responses to Section 5. Pricing, List of exceptions or deviations, ACORD cert. Review the full document from Pikes Peak Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colorado Springs, CO. Review the full solicitation for detailed scope requirements.
