Pikes Peak Library District Legal Services RFP 530-26-01-DIST 2026
Pikes Peak Library DistrictLibrary District · Colorado Springs, CO- Due
- Apr 3, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Primary contact
- Kim Hoggatt
The 30-second brief
The Pikes Peak Library District (PPLD) is seeking proposals from qualified firms to provide comprehensive legal services. The scope includes general legal counsel for the Board and staff, review of personnel and fiscal policies, employment and labor relations (personnel actions, worker compensation), non-profit law, and litigation services (subpoenas, lawsuits, administrative claims). Firms must be licensed in Colorado, maintain an office in Colorado Springs, and demonstrate experience with municipal and tax-exempt organizations. Proposals are due April 3, 2026, at 2:00 p.m. MDT. The contract is anticipated to start June 1, 2026, and requires five million dollars ($5,000,000) in errors and omissions (E&O) insurance coverage.
Addendum A - Proposal Cover Sheet, Addendum B - Checklist Questionnaire and Pricing, Addendum C - Immigration Clause for Contracts, List of exceptions or deviations, Attorney resumes
Bid Completeness (10%), References (20%), Pricing (40%), Quality of Services (10%), Vendor Qualifications and History (20%)
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Summary
The Pikes Peak Library District (PPLD) is seeking proposals from qualified firms to provide comprehensive legal services.
The scope includes general legal counsel for the Board and staff, review of personnel and fiscal policies, employment and labor relations (personnel actions, worker compensation), non-profit law, and litigation services (subpoenas, lawsuits, administrative claims). Firms must be licensed in Colorado, maintain an office in Colorado Springs, and demonstrate experience with municipal and tax-exempt organizations. Proposals are due April 3, 2026, at 2:00 p.m. MDT. The contract is anticipated to start June 1, 2026, and requires five million dollars ($5,000,000) in errors and omissions (E&O) insurance coverage.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Addendum A - Proposal Cover Sheet
- Addendum B - Checklist Questionnaire and Pricing
- Addendum C - Immigration Clause for Contracts
- List of exceptions or deviations
- Attorney resumes
REQUIRED ATTACHMENTS
3- Addendum A
- Addendum B
- Addendum C
REQUIRED STAFFING
attorney, legal staff
- Submit to
- 1175 Chapel Hills Drive, Colorado Springs, CO 80920
- Scope location
- Colorado Springs, CO
Questions about this RFP
How do I respond to this RFP from Pikes Peak Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1175 Chapel Hills Drive, Colorado Springs, CO 80920. For questions, contact Kim Hoggatt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pikes Peak Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Hoggatt. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: attorney, legal staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Addendum A - Proposal Cover Sheet, Addendum B - Checklist Questionnaire and Pricing, Addendum C - Immigration Clause for Contracts, List of exceptions or deviations, Attorney resumes. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid Completeness (10%), References (20%), Pricing (40%), Quality of Services (10%), Vendor Qualifications and History (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pikes Peak Library District?
All active and historical solicitations from Pikes Peak Library District are tracked and searchable. As a library district agency, Pikes Peak Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum A, Addendum B, Addendum C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Pikes Peak Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colorado Springs, CO. Review the full solicitation for detailed scope requirements.