Pikes Peak Library District Server Refresh RFP 520-26-02 Questions and Answers 2026
Pikes Peak Library DistrictLibrary District · Colorado Springs, CO- Due
- Jan 31, 2027
- 96 days left
- Posted
- May 21, 2026
The 30-second brief
Pikes Peak Library District (PPLD) is conducting a server refresh under RFP 520-26-02 to replace existing VMware infrastructure with a new platform, likely Nutanix. The scope includes supporting approximately 18 existing VMs with growth up to 30, requiring dual 10Gb NICs per node and capacity for SQL 2022 databases and AI training workloads. Current utilization baselines are approximately 34GHz CPU peak, 508GB RAM peak, and 8.85TB storage peak. The procurement requires physical proposal submissions per RFP section 3.1, with an irrevocable price guarantee through January 31, 2027, to align with a January 2027 purchase date. Vendors must account for driver changes for paravirtual hardware (PVSCSI, VMXNET3) during a one-business-day migration window.
Physical proposal copies, Price guarantee through Jan 2027
VMs functioning as expected, successful backup on new infrastructure
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Summary
Pikes Peak Library District (PPLD) is conducting a server refresh under RFP 520-26-02 to replace existing VMware infrastructure with a new platform, likely Nutanix.
The scope includes supporting approximately 18 existing VMs with growth up to 30, requiring dual 10Gb NICs per node and capacity for SQL 2022 databases and AI training workloads. Current utilization baselines are approximately 34GHz CPU peak, 508GB RAM peak, and 8.85TB storage peak. The procurement requires physical proposal submissions per RFP section 3.1, with an irrevocable price guarantee through January 31, 2027, to align with a January 2027 purchase date. Vendors must account for driver changes for paravirtual hardware (PVSCSI, VMXNET3) during a one-business-day migration window.
EVALUATION CRITERIA
VMs functioning as expected, successful backup on new infrastructure
REQUIRED DELIVERABLES
Physical proposal copies, Price guarantee through Jan 2027
Questions about this RFP
How do I respond to this RFP from Pikes Peak Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2027. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pikes Peak Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Physical proposal copies, Price guarantee through Jan 2027. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "VMs functioning as expected, successful backup on new infrastructure" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pikes Peak Library District?
All active and historical solicitations from Pikes Peak Library District are tracked and searchable. As a library district agency, Pikes Peak Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of January 31, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Pikes Peak Library District for the complete list.