Pikes Peak Library District Janitorial and Carpet Cleaning Services RFP #490-25-01-DIST 2025
Pikes Peak Library DistrictLibrary District · Colorado Springs, CO- Due
- Nov 14, 2025
- Deadline passed
- Posted
- Oct 17, 2025
- Contract term
- 1 year
- Primary contact
- Kim Hoggatt
- (719) 531-6333
The 30-second brief
The Pikes Peak Library District (PPLD) is soliciting proposals for comprehensive janitorial and carpet cleaning services across its facilities in Colorado Springs and surrounding areas. The scope includes daily porter services, nightly cleaning, and periodic carpet/floor maintenance for major facilities like Penrose Library, East Library, and Library 21c, as well as various community libraries. Specific tasks involve restroom sanitation, trash removal, dusting, floor stripping/waxing, and IICRC-certified carpet cleaning. Vendors must provide proof of insurance ($1M general liability) and attend a mandatory pre-proposal conference on October 23, 2025. Proposals are due by 2:00 p.m. MST on November 14, 2025.
Proposal Cover Sheet, References and Pricing, Immigration Clause, Quality Control Program, Training Program Description, Employee Certifications
Pricing (40%), References (25%), Vendor Qualification and History (15%), Completeness (10%), Quality Control Program (10%)
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Summary
The Pikes Peak Library District (PPLD) is soliciting proposals for comprehensive janitorial and carpet cleaning services across its facilities in Colorado Springs and surrounding areas.
The scope includes daily porter services, nightly cleaning, and periodic carpet/floor maintenance for major facilities like Penrose Library, East Library, and Library 21c, as well as various community libraries. Specific tasks involve restroom sanitation, trash removal, dusting, floor stripping/waxing, and IICRC-certified carpet cleaning. Vendors must provide proof of insurance ($1M general liability) and attend a mandatory pre-proposal conference on October 23, 2025. Proposals are due by 2:00 p.m. MST on November 14, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Proposal Cover Sheet
- References and Pricing
- Immigration Clause
- Quality Control Program
- Training Program Description
- Employee Certifications
REQUIRED ATTACHMENTS
5- Addendum A
- Addendum B
- Addendum C
- ACORD certificates
- MSDS binders
REQUIRED STAFFING
4- Submit to
- 1175 Chapel Hills Drive, Colorado Springs, CO 80920
- Scope location
- Colorado Springs, CO
Questions about this RFP
How do I respond to this RFP from Pikes Peak Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1175 Chapel Hills Drive, Colorado Springs, CO 80920. For questions, contact Kim Hoggatt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pikes Peak Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Hoggatt at (719) 531-6333. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Day Porter, Nightly Cleaning Staff, Carpet Cleaning Technician, Crew Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Cover Sheet, References and Pricing, Immigration Clause, Quality Control Program, Training Program Description, Employee Certifications. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing (40%), References (25%), Vendor Qualification and History (15%), Completeness (10%), Quality Control Program (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pikes Peak Library District?
All active and historical solicitations from Pikes Peak Library District are tracked and searchable. As a library district agency, Pikes Peak Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum A, Addendum B, Addendum C, ACORD certificates, MSDS binders. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Pikes Peak Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colorado Springs, CO. Review the full solicitation for detailed scope requirements.