Panhandle Community Services Weatherization Assistance Program RFP 2026
Panhandle Community ServicesLocal Housing Authority · Amarillo, TX- Due
- Mar 11, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Contract term
- 1 year
- Primary contact
- Benita San Miguel
- (806) 372-4533
The 30-second brief
Panhandle Community Services (PCS) is seeking proposals from experienced contractors to provide weatherization and comprehensive energy assistance program services. The services include installation of energy-saving materials and labor to improve energy efficiency and reduce energy costs in low-income households.
Itemized materials and labor cost statements for each dwelling unit completed, Warranty certificate of newly installed appliances, EPA Lead-Safe Certified Firm certification, Personal Injury and Property Damage liability Insurance, Vehicle Liability Insurance, Workman Compensation Insurance
Pricing Bid, Trade References & Financial Capacity, Past Performance & Experience, Field Staff/Work Crews Experience, Technical, Tools & Equipment Resources
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Summary
Panhandle Community Services (PCS) is seeking proposals from experienced contractors to provide weatherization and comprehensive energy assistance program services.
The services include installation of energy-saving materials and labor to improve energy efficiency and reduce energy costs in low-income households.
EVALUATION CRITERIA
6- Pricing Bid
- Trade References & Financial Capacity
- Past Performance & Experience
- Field Staff/Work Crews Experience
- Technical
- Tools & Equipment Resources
REQUIRED DELIVERABLES
Itemized materials and labor cost statements for each dwelling unit completed, Warranty certificate of newly installed appliances, EPA Lead-Safe Certified Firm certification, Personal Injury and Property Damage liability Insurance, Vehicle Liability Insurance, Workman Compensation Insurance
REQUIRED ATTACHMENTS
13- Schedule A
- B
- C
- D
- E
- F
- Certification Regarding Lobbying
- Debarment
- Drug free workplace and ADA Form
- Assurance Form
- Non-Collusion Affidavit of Prime Bidder Form
- Conflict of Interest/Non Disclosure Form
- Suspension & Debarment Certification Form (Notarized)
REQUIRED STAFFING
4- Submit to
- 1309 SW 8th Ave. Amarillo, TX. 79101
- Duration
- 48 months
- Scope location
- Armstrong, Briscoe, Carson, Castro, Childress, Collingsworth, Dallam, Deaf Smith, Donley, Gray, Hall, Hansford, Hartley, Hutchinson, Lipscomb, Randall, Roberts Sherman, Swisher, Hemphill, Moore, Ochiltree, Oldham, Parmer, Potter, and Wheeler Counties
Questions about this RFP
How do I respond to this RFP from Panhandle Community Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1309 SW 8th Ave. Amarillo, TX. 79101. For questions, contact Benita San Miguel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Panhandle Community Services in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benita San Miguel at (806) 372-4533. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC professional, licensed HVAC personnel, electricians, plumbers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized materials and labor cost statements for each dwelling unit completed, Warranty certificate of newly installed appliances, EPA Lead-Safe Certified Firm certification, Personal Injury and Property Damage liability Insurance, Vehicle Liability Insurance, Workman Compensation Insurance. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing Bid, Trade References & Financial Capacity, Past Performance & Experience, Field Staff/Work Crews Experience, Technical, Tools & Equipment Resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Panhandle Community Services?
All active and historical solicitations from Panhandle Community Services are tracked and searchable. As a local housing authority agency, Panhandle Community Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, B, C, D, E, and F, Certification Regarding Lobbying, Debarment, Drug free workplace and ADA Form, Assurance Form, Non-Collusion Affidavit of Prime Bidder Form, Conflict of Interest/Non Dis. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Panhandle Community Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Armstrong, Briscoe, Carson, Castro, Childress, Collingsworth, Dallam, Deaf Smith, Donley, Gray, Hall, Hansford, Hartley, Hutchinson, Lipscomb, Randall, Roberts Sherman, Swisher, Hemphill, Moore, Ochiltree, Oldham, Parmer, Potter, and Wheeler Counties. Review the full solicitation for detailed scope requirements.