Panhandle Community Services Weatherization and Comprehensive Energy Assistance Program RFP 2026
Panhandle Community ServicesLocal Housing Authority · Amarillo, TX- Due
- Mar 11, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Contract term
- 1 year
- Primary contact
- Benita San Miguel
- (806) 372-2531
The 30-second brief
Panhandle Community Services (PCS) is soliciting proposals from experienced contractors for the installation of weatherization energy conservation measures in a multi-county service area including Potter, Randall, and Armstrong. The scope includes caulking, weather-stripping, insulation (ceiling, wall, floor), solar screens, duct work, and repair/replacement of HVAC units, refrigerators, and gas stoves for low-income households. The program anticipates weatherizing 50-60 units between April 2026 and March 2027. Contractors must be EPA Lead-Safe Certified for homes built prior to 1978 and adhere to Davis-Bacon Act requirements. Proposals are due March 11, 2026, with a public bid opening on March 13, 2026. Evaluation is based on a 100-point system covering pricing, experience, and technical resources.
Statement of Completion, Itemized materials and labor cost statements, Warranty certificates, Weekly wage reports
Pricing Bid (50 points), Trade References & Financial Experience (6 points), Record of Past Performance & Experience (28 points), Field Staff/Work Crews Experience (11 points), Technical Tools & Equipment Resources (5 points)
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Summary
Panhandle Community Services (PCS) is soliciting proposals from experienced contractors for the installation of weatherization energy conservation measures in a multi-county service area including Potter, Randall, and Armstrong.
The scope includes caulking, weather-stripping, insulation (ceiling, wall, floor), solar screens, duct work, and repair/replacement of HVAC units, refrigerators, and gas stoves for low-income households. The program anticipates weatherizing 50-60 units between April 2026 and March 2027. Contractors must be EPA Lead-Safe Certified for homes built prior to 1978 and adhere to Davis-Bacon Act requirements. Proposals are due March 11, 2026, with a public bid opening on March 13, 2026. Evaluation is based on a 100-point system covering pricing, experience, and technical resources.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Statement of Completion
- Itemized materials and labor cost statements
- Warranty certificates
- Weekly wage reports
REQUIRED ATTACHMENTS
15- Schedule A
- Schedule B
- Schedule C
- Schedule D
- Schedule E
- Schedule F
- Certification Regarding Lobbying
- Debarment
- Suspension
- Drug Free Workplace
- American with Disability Act Form
- Assurances Form
- Non-Collusion Affidavit
- Conflict of Interest Form
- Suspension & Debarment Certification Form
REQUIRED STAFFING
5- Submit to
- 1309 SW 8th Ave. Amarillo, TX 79101
- Duration
- 48 months
- Scope location
- Amarillo, TX
Questions about this RFP
How do I respond to this RFP from Panhandle Community Services?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1309 SW 8th Ave. Amarillo, TX 79101. For questions, contact Benita San Miguel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Panhandle Community Services in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benita San Miguel at (806) 372-2531. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC personnel, electricians, plumbers, crew supervisors, administrators. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Completion, Itemized materials and labor cost statements, Warranty certificates, Weekly wage reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing Bid (50 points), Trade References & Financial Experience (6 points), Record of Past Performance & Experience (28 points), Field Staff/Work Crews Experience (11 points), Technical Tools & Equip..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Panhandle Community Services?
All active and historical solicitations from Panhandle Community Services are tracked and searchable. As a local housing authority agency, Panhandle Community Services regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, Schedule B, Schedule C, Schedule D, Schedule E, Schedule F, Certification Regarding Lobbying, Debarment, Suspension, Drug Free Workplace, American with Disability Act Form, Assurances Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Panhandle Community Services for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Amarillo, TX. Review the full solicitation for detailed scope requirements.