Palo Pinto County Invitation to Bid on Road Materials - 2026
Palo Pinto CountyCounty · Palo Pinto County, TX- Due
- Nov 5, 2026
- 3 days left
- Contract term
- 1 year
- Primary contact
- Jeff Fryer
- (940) 659-1210
The 30-second brief
Palo Pinto County, Texas is inviting sealed bids for road materials and supplies for a contract period beginning December 15, 2026 and ending December 14, 2027. The solicitation seeks various road construction and maintenance materials including Coverstone THD Item 302 Type B Grades 3, 4, 5, Coverstone Pre-Coated THD Item 304 Type B Grade, Flex Base THD Item 248 Type A Grade 2, Flex Base THD Item 247 Type A Grade 1, Cold Mix THD Item 350 Grade FF, de-icing material, commercial base, 1-inch base, heavy-duty base, hot mix item 340 all types, creek rock, creek sand, chat, fill dirt, oversize rock, shot rock, rip rap, pea gravel, gravel, and caliche. Bids must be submitted to the Palo Pinto County Judge's Office no later than noon on Thursday, November 5, 2026. The contract utilizes a fluctuating price contract structure tied to wholesale supplier costs and freight charges over a three-month period.
Coverstone THD Item 302 Type B Grade 3, Coverstone THD Item 302 Type B Grade 4, Coverstone THD Item 302 Type B Grade 5, Coverstone Pre-Coated THD Item 304 Type B Grade, Flex Base THD Item 248 Type A Grade 2, Flex Base THD Item 247 Type A Grade 1, Cold Mix THD Item 350 Grade FF, De-Icing Material, Commercial Base, Commercial Base #2, 1” Base, Heavy Duty Base, Hot Mix Item 340 All Types, Creek Rock, Creek Sand, Chat, Fill Dirt, Over Size Rock, Shot Rock, Rip Rap, Pea Gravel, Gravel, Caliche
Unit price, total bid price, delivery date, results of any testing or demonstrations, special needs of Palo Pinto County, prior experience, vendor's past performance, evaluation of the surplus values, lowest and best bid
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Summary
Palo Pinto County, Texas is inviting sealed bids for road materials and supplies for a contract period beginning December 15, 2026 and ending December 14, 2027.
The solicitation seeks various road construction and maintenance materials including Coverstone THD Item 302 Type B Grades 3, 4, 5, Coverstone Pre-Coated THD Item 304 Type B Grade, Flex Base THD Item 248 Type A Grade 2, Flex Base THD Item 247 Type A Grade 1, Cold Mix THD Item 350 Grade FF, de-icing material, commercial base, 1-inch base, heavy-duty base, hot mix item 340 all types, creek rock, creek sand, chat, fill dirt, oversize rock, shot rock, rip rap, pea gravel, gravel, and caliche. Bids must be submitted to the Palo Pinto County Judge's Office no later than noon on Thursday, November 5, 2026. The contract utilizes a fluctuating price contract structure tied to wholesale supplier costs and freight charges over a three-month period.
EVALUATION CRITERIA
9- Unit price
- Total bid price
- Delivery date
- Results of any testing or demonstrations
- Special needs of Palo Pinto County
- Prior experience
- Vendor's past performance
- Evaluation of the surplus values
- Lowest and best bid
REQUIRED DELIVERABLES
23- Coverstone THD Item 302 Type B Grade 3
- Coverstone THD Item 302 Type B Grade 4
- Coverstone THD Item 302 Type B Grade 5
- Coverstone Pre-Coated THD Item 304 Type B Grade
- Flex Base THD Item 248 Type A Grade 2
- Flex Base THD Item 247 Type A Grade 1
- Cold Mix THD Item 350 Grade FF
- De-Icing Material
- Commercial Base
- Commercial Base #2
- 1” Base
- Heavy Duty Base
- Hot Mix Item 340 All Types
- Creek Rock
- Creek Sand
- Chat
- Fill Dirt
- Over Size Rock
- Shot Rock
- Rip Rap
- Pea Gravel
- Gravel
- Caliche
REQUIRED ATTACHMENTS
4- Name
- Address and telephone number of wholesale Road Material supplier(s)
- All pages of this form completed
- Exhibit A
- Submit to
- Palo Pinto County Judge's Office, 1st floor of the Palo Pinto County Courthouse, 520 Oak St, Palo Pinto, TX or mail to P.O. Box 190, Palo Pinto, TX 76484
- Scope location
- Palo Pinto, TX
Questions about this BID
How do I respond to this Bid from Palo Pinto County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Palo Pinto County Judge's Office, 1st floor of the Palo Pinto County Courthouse, 520 Oak St, Palo Pinto, TX or mail to P.O. Box 190, Palo Pinto, TX 76484. For questions, contact Jeff Fryer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Palo Pinto County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Fryer at (940) 659-1210. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Coverstone THD Item 302 Type B Grade 3, Coverstone THD Item 302 Type B Grade 4, Coverstone THD Item 302 Type B Grade 5, Coverstone Pre-Coated THD Item 304 Type B Grade, Flex Base THD Item 248 Type A Grade 2, Flex Base THD Item 247 Type A Grade 1, Cold Mix THD Item 350 Grade FF, De-Icing Material, Co. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit price, total bid price, delivery date, results of any testing or demonstrations, special needs of Palo Pinto County, prior experience, vendor's past performance, evaluation of the surplus values,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palo Pinto County?
All active and historical solicitations from Palo Pinto County are tracked and searchable. As a county agency, Palo Pinto County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: name, address and telephone number of wholesale Road Material supplier(s), all pages of this form completed, Exhibit A. Review the full document from Palo Pinto County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Pinto, TX. Review the full solicitation for detailed scope requirements.