Palo Pinto County Invitation to Bid on Motor Fuels for 2026 - 2027
Palo Pinto CountyCounty · Palo Pinto County, TX- Due
- Nov 5, 2026
- 3 days left
- Contract term
- 1 year
- Primary contact
- Jeff Fryer
- (940) 659-1210
The 30-second brief
Palo Pinto County, Texas is accepting formal sealed bids for motor fuels including unleaded gasoline, regular gasoline, super unleaded gasoline, and dyed diesel fuel for all county departments for a contract period beginning December 15, 2026 and ending December 14, 2027. Deliveries are to various county locations including Mineral Wells, Santo, Mingus, Graford, and Palo Pinto, Texas. The contract will utilize a fluctuating price mechanism requiring bidders to submit wholesale supplier names, addresses, and telephone numbers along with rack sheets and pricing for both ethanol and non-ethanol options across specified dates. Completed bid proposals must be submitted no later than Noon on Thursday, November 05, 2026, to the Palo Pinto County Judge’s Office at 520 Oak St, Palo Pinto, TX or mailed to P.O. Box 190, Palo Pinto, TX 76484. Public bid opening is scheduled for November 09, 2026 at 9:00 A.M. at the County Courtroom.
Unleaded Gasoline (minimum octane rating of 87), Regular Gasoline (minimum octane rating of 89), Super Unleaded Gasoline, Dyed Diesel Fuel (minimum octane rating of 25 and a maximum Sulphur content of 0.3 at 100 degrees Fahrenheit)
Unit price, total bid price, delivery date, results of any testing or demonstrations, special needs of Palo Pinto County, prior experience with this or similar products or services, vendor's past performance, evaluation of surplus values
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Summary
Palo Pinto County, Texas is accepting formal sealed bids for motor fuels including unleaded gasoline, regular gasoline, super unleaded gasoline, and dyed diesel fuel for all county departments for a contract period beginning December 15, 2026 and ending December 14, 2027.
Deliveries are to various county locations including Mineral Wells, Santo, Mingus, Graford, and Palo Pinto, Texas. The contract will utilize a fluctuating price mechanism requiring bidders to submit wholesale supplier names, addresses, and telephone numbers along with rack sheets and pricing for both ethanol and non-ethanol options across specified dates. Completed bid proposals must be submitted no later than Noon on Thursday, November 05, 2026, to the Palo Pinto County Judge’s Office at 520 Oak St, Palo Pinto, TX or mailed to P.O. Box 190, Palo Pinto, TX 76484. Public bid opening is scheduled for November 09, 2026 at 9:00 A.M. at the County Courtroom.
EVALUATION CRITERIA
8- Unit price
- Total bid price
- Delivery date
- Results of any testing or demonstrations
- Special needs of Palo Pinto County
- Prior experience with this or similar products or services
- Vendor's past performance
- Evaluation of surplus values
REQUIRED DELIVERABLES
Unleaded Gasoline (minimum octane rating of 87), Regular Gasoline (minimum octane rating of 89), Super Unleaded Gasoline, Dyed Diesel Fuel (minimum octane rating of 25 and a maximum Sulphur content of 0.3 at 100 degrees Fahrenheit)
REQUIRED ATTACHMENTS
4- All pages of this form
- Name address and telephone number of wholesale supplier
- 3 different days supplier's price was checked
- Rack sheets
- Submit to
- Palo Pinto County Judge’s Office, 1st floor of the Palo Pinto County Courthouse, 520 Oak St, Palo Pinto, TX or mail to P.O. Box 190 Palo Pinto, TX 76484
- Scope location
- Palo Pinto, TX
Questions about this BID
How do I respond to this Bid from Palo Pinto County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Palo Pinto County Judge’s Office, 1st floor of the Palo Pinto County Courthouse, 520 Oak St, Palo Pinto, TX or mail to P.O. Box 190 Palo Pinto, TX 76484. For questions, contact Jeff Fryer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Palo Pinto County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Fryer at (940) 659-1210. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unleaded Gasoline (minimum octane rating of 87), Regular Gasoline (minimum octane rating of 89), Super Unleaded Gasoline, Dyed Diesel Fuel (minimum octane rating of 25 and a maximum Sulphur content of 0.3 at 100 degrees Fahrenheit). Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit price, total bid price, delivery date, results of any testing or demonstrations, special needs of Palo Pinto County, prior experience with this or similar products or services, vendor's past perf..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palo Pinto County?
All active and historical solicitations from Palo Pinto County are tracked and searchable. As a county agency, Palo Pinto County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: All pages of this form, name address and telephone number of wholesale supplier, 3 different days supplier's price was checked, rack sheets. Review the full document from Palo Pinto County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palo Pinto, TX. Review the full solicitation for detailed scope requirements.