Oregon Health Authority - ORPHEUS Support and Maintenance - S-44300-00017991 (2026)
Oregon Health AuthorityState · Salem, OR- Due
- Sep 24, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 2 years
- Primary contact
- Elvis Howard
- (000) 000-0000
The 30-second brief
The Oregon Health Authority is issuing a Request for Quotation (RFQ) for ongoing maintenance, enhancement, modernization, and support of the Oregon Public Health Epidemiology User System (ORPHEUS). The scope includes routine software maintenance, version upgrades, security updates, performance tuning, database optimization, break/fix defect correction, modernization support, contingency development, and continuity of operations planning. The contract term is initially 2 years with options to renew up to a cumulative maximum of 4 years. Proposals are due by September 24, 2026, at 5:00 PM.
Proposer Organizational Profile (10 Points), Experience and Capabilities (30 Points), Key Persons, Organizational Chart and Subcontractors (25 Points), Scope of Services (25 Points), Performance Metrics and SLAs (5 Points), Price Proposal (5 Points)
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Summary
The Oregon Health Authority is issuing a Request for Quotation (RFQ) for ongoing maintenance, enhancement, modernization, and support of the Oregon Public Health Epidemiology User System (ORPHEUS).
The scope includes routine software maintenance, version upgrades, security updates, performance tuning, database optimization, break/fix defect correction, modernization support, contingency development, and continuity of operations planning. The contract term is initially 2 years with options to renew up to a cumulative maximum of 4 years. Proposals are due by September 24, 2026, at 5:00 PM.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
14- Proposer Information and Certification Sheet
- Executive Summary
- Proposer's Organization Profile
- Experience and Capabilities
- Reference Check Forms
- Key Persons and Resumes
- Solution Requirements
- Scope of Services
- Security Statement
- Performance Metrics and SLAs
- Price Proposal
- Disclosure Exemption Affidavit
- COBID Certification / Outreach Plan
- Responsibility Inquiry
- Submit to
- https://oregonbuys.gov/bso/external/bidDetail.sda?docId=S-44300-00017991&external=true&parentUrl=close
- Duration
- 48 months
- Scope location
- Salem, OR
Questions about this RFQ
How do I respond to this RFQ from Oregon Health Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://oregonbuys.gov/bso/external/bidDetail.sda?docId=S-44300-00017991&external=true&parentUrl=close. For questions, contact Elvis Howard.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Oregon Health Authority in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elvis Howard at (000) 000-0000. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Organizational Profile (10 Points), Experience and Capabilities (30 Points), Key Persons, Organizational Chart and Subcontractors (25 Points), Scope of Services (25 Points), Performance Metri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Health Authority?
All active and historical solicitations from Oregon Health Authority are tracked and searchable. As a state agency, Oregon Health Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Information and Certification Sheet, Executive Summary, Proposer's Organization Profile, Experience and Capabilities, Reference Check Forms, Key Persons and Resumes, Solution Requirements, Sc. Review the full document from Oregon Health Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.