Oregon Health Authority - Smartsheet-Based Federal Block Grant Financial Management Solution - S-44300-00018005, 2026
Oregon Health AuthorityState · Salem, OR- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 0.5 years
- Primary contact
- Elvis Howard
- (503) 871-3074
The 30-second brief
Oregon Health Authority seeks professional services to design and configure a Smartsheet-based financial-management framework and system for managing Mental Health Block Grant (MHBG) and Substance Use Prevention, Treatment & Recovery Services (SUPTRS) block-grant activity. The system will integrate data from CLM, SFMA, and internal trackers to provide contract-level tracking, Program Area classification, grant-phase timing, and portfolio-level visibility across the Behavioral Health Division (BHD) and Public Health Division (PHD). Work includes building sheet structures, workflows, formulas, dashboards, and reporting tools using dummy or simulated data. Proposals are due by October 9, 2026, at 5:00 PM PT.
Assessment and Plan, Configuration Plan and Validation Report, Test Plan and Results, Training Documentation
Methodology and Statement of Work (30%), Business Requirements (25%), Technical Requirements (25%), References (10%), Cost (10%)
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Summary
Oregon Health Authority seeks professional services to design and configure a Smartsheet-based financial-management framework and system for managing Mental Health Block Grant (MHBG) and Substance Use Prevention, Treatment & Recovery Services (SUPTRS) block-grant activity.
The system will integrate data from CLM, SFMA, and internal trackers to provide contract-level tracking, Program Area classification, grant-phase timing, and portfolio-level visibility across the Behavioral Health Division (BHD) and Public Health Division (PHD). Work includes building sheet structures, workflows, formulas, dashboards, and reporting tools using dummy or simulated data. Proposals are due by October 9, 2026, at 5:00 PM PT.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Assessment and Plan
- Configuration Plan and Validation Report
- Test Plan and Results
- Training Documentation
REQUIRED ATTACHMENTS
6- Attachment B - Disclosure Exemption Affidavit
- Attachment C - Offeror Information and Certification Sheet
- Attachment D - Reference Check Form
- Attachment E - Cost Sheet
- Attachment F - COBID Certification / Outreach Plan
- Attachment G - Responsibility Inquiry
- Submit to
- https://oregonbuys.gov
- Duration
- 6 months
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from Oregon Health Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://oregonbuys.gov. For questions, contact Elvis Howard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oregon Health Authority in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elvis Howard at (503) 871-3074. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Assessment and Plan, Configuration Plan and Validation Report, Test Plan and Results, Training Documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Methodology and Statement of Work (30%), Business Requirements (25%), Technical Requirements (25%), References (10%), Cost (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oregon Health Authority?
All active and historical solicitations from Oregon Health Authority are tracked and searchable. As a state agency, Oregon Health Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B - Disclosure Exemption Affidavit, Attachment C - Offeror Information and Certification Sheet, Attachment D - Reference Check Form, Attachment E - Cost Sheet, Attachment F - COBID Certific. Review the full document from Oregon Health Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.