NYS HFA/SONYMA Off-Site Record Storage, Retrieval and Management Services Discretionary Purchase Solicitation 2026
NYS Housing Finance AgencyLocal Housing Authority · New York, NY- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 16, 2026
- Contract term
- 5 years
- Primary contact
- Kathryn Mazzeo
- (212) 688-4000
The 30-second brief
The Agencies seek a qualified firm for offsite record storage and management of approximately 11,000 boxes for a five-year term with five optional renewals. Proposals are due May 13, 2026.
Transfer Plan, Record System, Monthly reports, Certificate of destruction, Audited financial statements, Cost proposal
Experience and ability, competence, knowledge, technical expertise, capacity, cost reasonableness
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Summary
The Agencies seek a qualified firm for offsite record storage and management of approximately 11,000 boxes for a five-year term with five optional renewals. Proposals are due May 13, 2026.
EVALUATION CRITERIA
6- Experience and ability
- Competence
- Knowledge
- Technical expertise
- Capacity
- Cost reasonableness
REQUIRED DELIVERABLES
6- Transfer Plan
- Record System
- Monthly reports
- Certificate of destruction
- Audited financial statements
- Cost proposal
REQUIRED ATTACHMENTS
4- Attachment I (Cost Template)
- Attachment II (Intent to Bid Form)
- Exhibit A (Standard Clauses)
- PROC-1 (EEO Staffing Plan)
REQUIRED STAFFING
Account Manager
- Submit to
- [email protected]
- Scope location
- New York, NY
- Reported agency
- New York State Homes and Community Renewal
Questions about this QUOTE
How do I respond to this Quote from NYS Housing Finance Agency?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kathryn Mazzeo.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including NYS Housing Finance Agency in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathryn Mazzeo at (212) 688-4000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Account Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Transfer Plan, Record System, Monthly reports, Certificate of destruction, Audited financial statements, Cost proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and ability, competence, knowledge, technical expertise, capacity, cost reasonableness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from NYS Housing Finance Agency?
All active and historical solicitations from NYS Housing Finance Agency are tracked and searchable. As a local housing authority agency, NYS Housing Finance Agency regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment I (Cost Template), Attachment II (Intent to Bid Form), Exhibit A (Standard Clauses), PROC-1 (EEO Staffing Plan). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from NYS Housing Finance Agency for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New York, NY. Review the full solicitation for detailed scope requirements.