Municipality of West Elgin - RFT 2026 Pickup Replacement – Half Ton - 2026
Municipality of West ElginCity · West Elgin, ON- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Dave Charron
The 30-second brief
The Municipality of West Elgin is seeking tenders for the supply of one (1) new half ton, four-wheel drive (4x4) pickup truck with a regular cab and a minimum 8 ft. box for day-to-day municipal operations. Specifications include a dark blue exterior, small V8 or V6 gasoline engine, automatic transmission, 4-wheel ABS with electric trailer brake controller, factory spray-in bed liner, minimum 90L fuel tank, class IV trailer hitch with 7 and 4 pin wiring, front tow hooks, front and rear molded mud flaps, back rack with mounted LED strobe light (Grote #76983), 120-volt power supply, and 12v power supply for a 2-way radio installation. Bidders must comply with the Buy Ontario Procurement Directive requiring Made-in-Ontario vehicles or vehicles from an Ontario Vehicle Producer. Tenders close on October 5, 2026, at 1:00 PM local time and must be submitted in a sealed envelope to the Municipality of West Elgin office in Rodney, Ontario.
One (1) New Half Ton Four-Wheel Drive Pickup Truck – Regular cab with minimum 8 ft. box
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Summary
The Municipality of West Elgin is seeking tenders for the supply of one (1) new half ton, four-wheel drive (4x4) pickup truck with a regular cab and a minimum 8 ft. box for day-to-day municipal operations.
Specifications include a dark blue exterior, small V8 or V6 gasoline engine, automatic transmission, 4-wheel ABS with electric trailer brake controller, factory spray-in bed liner, minimum 90L fuel tank, class IV trailer hitch with 7 and 4 pin wiring, front tow hooks, front and rear molded mud flaps, back rack with mounted LED strobe light (Grote #76983), 120-volt power supply, and 12v power supply for a 2-way radio installation. Bidders must comply with the Buy Ontario Procurement Directive requiring Made-in-Ontario vehicles or vehicles from an Ontario Vehicle Producer. Tenders close on October 5, 2026, at 1:00 PM local time and must be submitted in a sealed envelope to the Municipality of West Elgin office in Rodney, Ontario.
REQUIRED DELIVERABLES
One (1) New Half Ton Four-Wheel Drive Pickup Truck – Regular cab with minimum 8 ft. box
REQUIRED ATTACHMENTS
Form of Tender, completed tender form in sealed envelope
- Submit to
- Municipality of West Elgin, 22413 Hoskins Line, Rodney, Ontario, N0P 2C0
- Scope location
- Rodney, Ontario
Questions about this BID
How do I respond to this Bid from Municipality of West Elgin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Municipality of West Elgin, 22413 Hoskins Line, Rodney, Ontario, N0P 2C0. For questions, contact Dave Charron.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Municipality of West Elgin in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Charron. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) New Half Ton Four-Wheel Drive Pickup Truck – Regular cab with minimum 8 ft. box. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Municipality of West Elgin?
All active and historical solicitations from Municipality of West Elgin are tracked and searchable. As a city agency, Municipality of West Elgin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Tender, completed tender form in sealed envelope. Review the full document from Municipality of West Elgin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rodney, Ontario. Review the full solicitation for detailed scope requirements.