Montana State University Renne Library Data Center UPS Replacements ITB 2025 - PPA No. 24-1182
Montana State UniversityHigher Ed · Bozeman, MT- Due
- Nov 25, 2025
- Deadline passed
- Posted
- Oct 27, 2025
- Primary contact
- Erica Jorgensen
- (406) 994-5040
The 30-second brief
Montana State University (MSU) is soliciting sealed bids for the Renne Library Data Center UPS Replacements project (PPA No. 24-1182) in Bozeman, MT. The scope of work includes the replacement of two existing Uninterruptible Power Supplies (UPS), reconfiguration or removal of multiple electrical devices, and an additive alternate for furnishing and installing a new 'UPS-B' including the disposal of old 'UPS-S4'. A strongly recommended pre-bid walk-through is scheduled for November 12, 2025, at 10:00 AM at the Plew Building. Bids equal to or greater than $150,000 require a 10% bid security and 100% performance and payment bonds. The project must be substantially complete by August 19, 2026. Bids are due by 2:00 PM on November 25, 2025.
Bid Proposal Form 098, Bid Security, Performance Security, Labor & Material Payment Security, Buy-Safe Montana Form
Lowest responsible bidder based on lowest Base Bid or combination of Base Bid and Alternate Bids
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Summary
Montana State University (MSU) is soliciting sealed bids for the Renne Library Data Center UPS Replacements project (PPA No. 24-1182) in Bozeman, MT. The scope of work includes the replacement of two existing Uninterruptible Power Supplies (UPS), reconfiguration or removal of multiple electrical devices, and an additive alternate for furnishing and installing a new 'UPS-B' including the disposal of old 'UPS-S4'.
A strongly recommended pre-bid walk-through is scheduled for November 12, 2025, at 10:00 AM at the Plew Building. Bids equal to or greater than $150,000 require a 10% bid security and 100% performance and payment bonds. The project must be substantially complete by August 19, 2026. Bids are due by 2:00 PM on November 25, 2025.
EVALUATION CRITERIA
Lowest responsible bidder based on lowest Base Bid or combination of Base Bid and Alternate Bids
REQUIRED DELIVERABLES
5- Bid Proposal Form 098
- Bid Security
- Performance Security
- Labor & Material Payment Security
- Buy-Safe Montana Form
REQUIRED ATTACHMENTS
Asbestos and Lead Paint Inspection Report, Construction Drawings E1-E6
- Submit to
- MSU University Facilities Management, Plew Building, 6th & Grant, Bozeman, Montana
- Scope location
- Bozeman, MT
Questions about this ITB
How do I respond to this ITB from Montana State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: MSU University Facilities Management, Plew Building, 6th & Grant, Bozeman, Montana. For questions, contact Erica Jorgensen.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Montana State University in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erica Jorgensen at (406) 994-5040. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form 098, Bid Security, Performance Security, Labor & Material Payment Security, Buy-Safe Montana Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on lowest Base Bid or combination of Base Bid and Alternate Bids" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montana State University?
All active and historical solicitations from Montana State University are tracked and searchable. As a higher ed agency, Montana State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Asbestos and Lead Paint Inspection Report, Construction Drawings E1-E6. Review the full document from Montana State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bozeman, MT. Review the full solicitation for detailed scope requirements.