Montana State University Miller Dining Auxiliaries Offices HVAC Upgrades Bid - PPA 24-1099
Montana State UniversityHigher Ed · Bozeman, MT- Due
- Dec 2, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Primary contact
- Todd Cook
- (406) 994-5480
The 30-second brief
Montana State University is soliciting sealed bids for HVAC upgrades at the Miller Dining Auxiliaries Offices in Bozeman, Montana. The project scope involves the demolition of a failed VRF heat pump system and the installation of a new system featuring eight ducted water-to-air heat pumps, condenser water loop connections, and integrated auxiliary heating. Work includes mechanical demolition, ductwork, piping, controls, and acoustical ceiling repair. A pre-bid walk-through is scheduled for November 4, 2025, and sealed bids are due by December 2, 2025. The project must reach substantial completion by September 30, 2026, and requires a 10% bid security for bids exceeding $150,000.
Bid Proposal Form 098, Bid Security, Performance Security, Labor and Material Payment Security
Lowest responsible bidder
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Summary
Montana State University is soliciting sealed bids for HVAC upgrades at the Miller Dining Auxiliaries Offices in Bozeman, Montana.
The project scope involves the demolition of a failed VRF heat pump system and the installation of a new system featuring eight ducted water-to-air heat pumps, condenser water loop connections, and integrated auxiliary heating. Work includes mechanical demolition, ductwork, piping, controls, and acoustical ceiling repair. A pre-bid walk-through is scheduled for November 4, 2025, and sealed bids are due by December 2, 2025. The project must reach substantial completion by September 30, 2026, and requires a 10% bid security for bids exceeding $150,000.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
4- Bid Proposal Form 098
- Bid Security
- Performance Security
- Labor and Material Payment Security
REQUIRED ATTACHMENTS
3- Asbestos Inspection Report
- Construction Drawings
- Technical Specifications
- Scope location
- Bozeman, MT
Questions about this BID
How do I respond to this Bid from Montana State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Todd Cook.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Montana State University in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Cook at (406) 994-5480. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form 098, Bid Security, Performance Security, Labor and Material Payment Security. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montana State University?
All active and historical solicitations from Montana State University are tracked and searchable. As a higher ed agency, Montana State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Asbestos Inspection Report, Construction Drawings, Technical Specifications. Review the full document from Montana State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bozeman, MT. Review the full solicitation for detailed scope requirements.