Montana State University Marsh 40,41,54 HVAC Upgrade ITB 25-1248 - 2025
Montana State UniversityHigher Ed · Bozeman, MT- Due
- Jan 13, 2026
- Deadline passed
- Posted
- Dec 5, 2025
- Primary contact
- Todd Cook
- (406) 994-5480
The 30-second brief
Montana State University (MSU) is soliciting sealed bids for the Marsh 40, 41, 54 HVAC Upgrade project (PPA No. 25-1248) in Bozeman. The scope of work includes the installation of multiple multi-port heat pump wall-mount fan coil units at the west side of the Marsh Lab building, integration of system controls into the existing building control system, and installation of a new electrical panel. A pre-bid walk-through is scheduled for December 30, 2025, at 2:00 PM at the Marsh Laboratory west entrance. Bids equal to or greater than $150,000 require a 10% bid security and 100% performance and payment bonds. Substantial completion is required by June 30, 2026. Bids are due January 13, 2026.
Bid Proposal Form 098, Bid Security, Performance Security, Labor & Material Payment Security, Buy-Safe Montana Form
Lowest responsible bidder
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Summary
Montana State University (MSU) is soliciting sealed bids for the Marsh 40, 41, 54 HVAC Upgrade project (PPA No. 25-1248) in Bozeman.
The scope of work includes the installation of multiple multi-port heat pump wall-mount fan coil units at the west side of the Marsh Lab building, integration of system controls into the existing building control system, and installation of a new electrical panel. A pre-bid walk-through is scheduled for December 30, 2025, at 2:00 PM at the Marsh Laboratory west entrance. Bids equal to or greater than $150,000 require a 10% bid security and 100% performance and payment bonds. Substantial completion is required by June 30, 2026. Bids are due January 13, 2026.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
5- Bid Proposal Form 098
- Bid Security
- Performance Security
- Labor & Material Payment Security
- Buy-Safe Montana Form
REQUIRED ATTACHMENTS
3- Asbestos Inspection Report
- Construction Drawings
- Technical Specifications
REQUIRED STAFFING
Superintendent
- Scope location
- Bozeman, MT
Questions about this ITB
How do I respond to this ITB from Montana State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Todd Cook.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Montana State University in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Cook at (406) 994-5480. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Superintendent. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form 098, Bid Security, Performance Security, Labor & Material Payment Security, Buy-Safe Montana Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montana State University?
All active and historical solicitations from Montana State University are tracked and searchable. As a higher ed agency, Montana State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Asbestos Inspection Report, Construction Drawings, Technical Specifications. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Montana State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bozeman, MT. Review the full solicitation for detailed scope requirements.