Michigan State University - Enterprise Report Management Software RFP# 956564 - 2026
Michigan State UniversityHigher Ed · East Lansing, MI- Due
- Dec 9, 2026
- 27 days left
- Posted
- Nov 5, 2026
- Contract term
- 4 years
- Primary contact
- Lisa True
The 30-second brief
Michigan State University seeks proposals for an Enterprise Report Management solution to replace its current report management platform. The selected software must provide enterprise report archiving, long-term retention policies, secure web-based access, report indexing, advanced search capabilities, and API integration with existing university systems. The solution must support on-premise deployment, Windows or Linux Server support, Active Directory integration, Okta SSO (SAML, OIDC, Shibboleth), and MFA. Proposals are due by December 9, 2026, at 3:00 pm Eastern, with vendor questions due by November 13, 2026. Evaluation criteria include functional and technical requirements, enterprise report management capabilities, implementation/migration/support, supplier experience/references, and pricing.
Functional and Technical Requirements (25%), Enterprise Report Management Capabilities (15%), Implementation, Migration, and Support (20%), Supplier Experience and References (10%), Pricing (30%)
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Summary
Michigan State University seeks proposals for an Enterprise Report Management solution to replace its current report management platform.
The selected software must provide enterprise report archiving, long-term retention policies, secure web-based access, report indexing, advanced search capabilities, and API integration with existing university systems. The solution must support on-premise deployment, Windows or Linux Server support, Active Directory integration, Okta SSO (SAML, OIDC, Shibboleth), and MFA. Proposals are due by December 9, 2026, at 3:00 pm Eastern, with vendor questions due by November 13, 2026. Evaluation criteria include functional and technical requirements, enterprise report management capabilities, implementation/migration/support, supplier experience/references, and pricing.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Respondent Information Sheet
- List of critical questions
- Scope of Work
- Pricing
- Higher Education Community Vendor Assessment Tool (HECVAT)
- Submit to
- [email protected]
- Scope location
- East Lansing, MI
Questions about this RFP
How do I respond to this RFP from Michigan State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lisa True.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Michigan State University in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa True. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional and Technical Requirements (25%), Enterprise Report Management Capabilities (15%), Implementation, Migration, and Support (20%), Supplier Experience and References (10%), Pricing (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Michigan State University?
All active and historical solicitations from Michigan State University are tracked and searchable. As a higher ed agency, Michigan State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent Information Sheet, List of critical questions, Scope of Work, Pricing, Higher Education Community Vendor Assessment Tool (HECVAT). Review the full document from Michigan State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Lansing, MI. Review the full solicitation for detailed scope requirements.