Metropolitan Area Planning Council Audio Visual Solution for Boston Regional MPO - BD-27-1217-MAP05-MAP05-134471 OFF50 & ITC73 (2026)
Metropolitan Area Planning Council (Mapc)MPO · Boston, MA- Due
- Nov 4, 2026
- Deadline passed
- Posted
- Oct 14, 2026
- Duration
- 3 months
- Primary contact
- Gina Weaver
- (857) 702-3699
The 30-second brief
The Metropolitan Area Planning Council is seeking qualified vendors under statewide contracts OFF50 and ITC73 to assess, design, and install audiovisual (AV) solutions for conference rooms, offices, and meeting areas at the Boston Region MPO office suite in Boston, Massachusetts. The scope includes supplying video conferencing cameras, 75-inch and 65-inch conference-grade monitors, ceiling-mounted microphones and speakers, webcam bars, touch panel control interfaces, cabling, and mounting accessories to support hybrid and virtual meetings. Vendors must have 5 years of experience, attend a mandatory site survey, and comply with prevailing wage requirements. The estimated value is not to exceed $110,000, with construction labor capped at $50,000, and work must be completed by January 8, 2027.
12 Video conferencing cameras; 12 Conference-grade monitors (Three 75" monitors, Two 65" monitors, Seven 55" monitors); Wireless presentation system; Ceiling-mounted microphones; Ceiling-mounted speakers; Webcam bar with microphone and speakers for meeting table; Touch panel control interface; Integration with scheduling system; All necessary cables, Mounts, Connectors, And accessories
Cost-effectiveness, Equipment quality and compatibility, Vendor experience and support offerings, Delivery and installation timeline
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Summary
The Metropolitan Area Planning Council is seeking qualified vendors under statewide contracts OFF50 and ITC73 to assess, design, and install audiovisual (AV) solutions for conference rooms, offices, and meeting areas at the Boston Region MPO office suite in Boston, Massachusetts.
The scope includes supplying video conferencing cameras, 75-inch and 65-inch conference-grade monitors, ceiling-mounted microphones and speakers, webcam bars, touch panel control interfaces, cabling, and mounting accessories to support hybrid and virtual meetings. Vendors must have 5 years of experience, attend a mandatory site survey, and comply with prevailing wage requirements. The estimated value is not to exceed $110,000, with construction labor capped at $50,000, and work must be completed by January 8, 2027.
EVALUATION CRITERIA
4- Cost-effectiveness
- Equipment quality and compatibility
- Vendor experience and support offerings
- Delivery and installation timeline
REQUIRED DELIVERABLES
9- 12 Video conferencing cameras
- 12 Conference-grade monitors (Three 75" monitors, Two 65" monitors, Seven 55" monitors)
- Wireless presentation system
- Ceiling-mounted microphones
- Ceiling-mounted speakers
- Webcam bar with microphone and speakers for meeting table
- Touch panel control interface
- Integration with scheduling system
- All necessary cables, Mounts, Connectors, And accessories
REQUIRED ATTACHMENTS
9- Prevailing wage sheet
- OSHA compliance form
- Reference Form
- Professional Services Agreement
- Itemized pricing
- Brand and model of proposed equipment
- Warranty details
- Training and documentation details
- Estimated delivery and installation timeline
- Submit to
- [email protected]
- Scope location
- Boston, MA
- Reported agency
- Metropolitan Area Planning Council
Questions about this RFQ
How do I respond to this RFQ from Metropolitan Area Planning Council (Mapc)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Gina Weaver.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Metropolitan Area Planning Council (Mapc) in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gina Weaver at (857) 702-3699. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 12 Video conferencing cameras; 12 Conference-grade monitors (Three 75" monitors, Two 65" monitors, Seven 55" monitors); Wireless presentation system; Ceiling-mounted microphones; Ceiling-mounted speakers; Webcam bar with microphone and speakers for meeting table; Touch panel control interface; Integ. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-effectiveness, Equipment quality and compatibility, Vendor experience and support offerings, Delivery and installation timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Metropolitan Area Planning Council (Mapc)?
All active and historical solicitations from Metropolitan Area Planning Council (Mapc) are tracked and searchable. As a mpo agency, Metropolitan Area Planning Council (Mapc) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Prevailing wage sheet, OSHA compliance form, Reference Form, Professional Services Agreement, itemized pricing, brand and model of proposed equipment, warranty details, training and documentation deta. Review the full document from Metropolitan Area Planning Council (Mapc) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boston, MA. Review the full solicitation for detailed scope requirements.
