Metropolitan Area Planning Council - Audio Visual Solution for Boston Region MPO - BD-27-1217-MAP05-MAP05-132666 (2026)
Metropolitan Area Planning Council (Mapc)MPO · Boston, MA- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Primary contact
- Gina Weaver
- (857) 702-3699
The 30-second brief
The Boston Region Metropolitan Planning Organization is seeking bids from OFF50 and ITC73 statewide vendors to design, install, test, and commission audiovisual (AV) equipment for two conference rooms, seven offices, and one meeting/collaboration area at Suite 6260, State Transportation Building, Boston, MA. The procurement includes 12 video conferencing cameras, 12 conference-grade monitors (75" and 65" and 55"), wireless presentation systems, ceiling-mounted microphones and speakers, webcam bars, touch panel control interfaces, and Zoom/Google Meet integration. Estimated value not to exceed $110,000. Submission deadline is September 30, 2026, at 1:00 p.m. Mandatory site visits scheduled for September 3, 8, and 16, 2026. Vendor must include itemized pricing, equipment brand/model, warranty details, and at least two references.
Cost-effectiveness, Equipment quality and compatibility, Vendor experience and support offerings, Delivery and installation timeline
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Summary
The Boston Region Metropolitan Planning Organization is seeking bids from OFF50 and ITC73 statewide vendors to design, install, test, and commission audiovisual (AV) equipment for two conference rooms, seven offices, and one meeting/collaboration area at Suite 6260, State Transportation Building, Boston, MA. The procurement includes 12 video conferencing cameras, 12 conference-grade monitors (75" and 65" and 55"), wireless presentation systems, ceiling-mounted microphones and speakers, webcam bars, touch panel control interfaces, and Zoom/Google Meet integration.
Estimated value not to exceed $110,000. Submission deadline is September 30, 2026, at 1:00 p.m. Mandatory site visits scheduled for September 3, 8, and 16, 2026. Vendor must include itemized pricing, equipment brand/model, warranty details, and at least two references.
EVALUATION CRITERIA
4- Cost-effectiveness
- Equipment quality and compatibility
- Vendor experience and support offerings
- Delivery and installation timeline
REQUIRED ATTACHMENTS
Professional Services Agreement, Reference Form
- Submit to
- [email protected]
- Scope location
- Boston, MA
- Reported agency
- Metropolitan Area Planning Council
Questions about this RFQ
How do I respond to this RFQ from Metropolitan Area Planning Council (Mapc)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Gina Weaver.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Metropolitan Area Planning Council (Mapc) in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gina Weaver at (857) 702-3699. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-effectiveness, Equipment quality and compatibility, Vendor experience and support offerings, Delivery and installation timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Metropolitan Area Planning Council (Mapc)?
All active and historical solicitations from Metropolitan Area Planning Council (Mapc) are tracked and searchable. As a mpo agency, Metropolitan Area Planning Council (Mapc) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Professional Services Agreement, Reference Form. Review the full document from Metropolitan Area Planning Council (Mapc) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boston, MA. Review the full solicitation for detailed scope requirements.
